Job Description

Who We Are

Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, trademark licensing, and philanthropy. Distinguished by its culture of collaboration and exceptional client service, CAA’s diverse workforce identifies, innovates, and amplifies opportunities for the people and organizations that shape culture and inspire the world. The trailblazer of the agency business, CAA was the first to build a sports business, create an investment bank, launch a venture fund, found technology start-up companies, establish a philanthropic arm, build a business in China, and form a brand marketing services division, among other innovations. Named Most Valuable Sports Agency by Forbes for eight consecutive years, CAA represents more than 2,000 of the world’s top athletes in football, baseball, basketball, hockey, soccer, in addition to coaches, on-air broadcasters, and sports personalities and works in the areas of broadcast rights, corporate marketing initiatives, social impact, and sports properties for sales and sponsorship opportunities. Founded in 1975, CAA is headquartered in Los Angeles, and has offices in New York, Nashville, Memphis, Chicago, Miami, London, Munich, Geneva, Stockholm, Shanghai, and Beijing, among other locations globally.   

The Role

Assistant sought for the Executive Director of Compliance. The Assistant should be proactive and detail oriented. This role manages the office for a busy legal executive. The candidate must be comfortable working with individuals in a variety of roles both within and outside of the agency.

Responsibilities

Handle high-volume calendar and schedule
Complete monthly expense reports and other administrative tasks
Organize and update hard copy files and binders, ensuring all relevant documents are within reach
Organize and maintain high-volume calendars, creating efficiency and balance in daily/weekly/monthly schedules
Handle internal and external requests for time, utilizing strong judgment in prioritization and flexibility to meet scheduling changes and shifting priorities
Anticipate needs, problem-solve for challenges, and manage emerging issues in a proactive manner
Provide in office coordination for large meetings, lunches and team meetings
Coordinate heavy and complex travel including all associated logistics
Prepare daily “To-Do” Lists in addition to managing follow-up files and determining which items can be handled directly by the assistant on the executive’s behalf
Draft, redline and edit highly confidential legal compliance documents, personnel documents
Understand the workflow relationships for the Office of the Chief Legal Officer (OCLO), and the agency at large
E-file high volume of documents and send documents for e-sign as needed
Access and run reports on legal databases
Be a collaborative and reliable cross-functional partner for colleagues
Assist with creating presentation materials
Plan and coordinate various team events
Contribute to department or agency initiatives and projects in addition to your core role
Perform other varying personal and professional administrative tasks as needed
Routes incoming calls to the appropriate personnel, and track for follow up as needed
Receives and directs visitors
Assists with legal billing
Assist with meeting minutes as needed
Collaborate in various legal/compliance related projects and tasks

Qualifications

5+ years of relevant administrative assistant experience
BA/BS from an accredited 4-year University or College preferred
Prior agency experience is a plus, but not required
Expert in Microsoft Outlook, PowerPoint, Word, Excel, Adobe Acrobat Professional and Internet
Must possess strong organizational and communication skills and be able to manage through ambiguity effectively
Must possess the ability to pay close attention to detail
Must have the ability to meet deadlines and able to juggle multiple tasks simultaneously, working with a sense or urgency
Strong follow-up and project management skills
Able to work in a fast-paced and team-oriented department
Must be resourceful and possess good judgment
Ability to properly and discreetly handle sensitive and confidential information

Location

This hybrid role requires onsite presence in our Los Angeles office Monday – Thursday, with Fridays flexible.

Compensation: The base hourly rate for this position is in the range of $28.00 - $35.00. This position also is eligible for benefits and discretionary bonus. Ultimately, wages may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria. Please talk with a CAA Recruiter to learn more.

Please provide complete and legible information. An incomplete application may affect your consideration for employment.

Creative Artists Agency, LLC (the “Company”) is committed to a policy of Equal Employment Opportunity and will not discriminate on the basis of race (inclusive of traits historically associated with race, including hair texture and protective hairstyles), color, religion, creed, gender or sex (including pregnancy, childbirth, breastfeeding or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, family and medical care leave status, military or veteran status, marital status, family status, sexual orientation, gender identity, gender expression, political affiliation, an employee’s or their dependent’s reproductive health decision making (e.g., the decision to use or access a particular drug, device or medical service), or any other characteristic protected by applicable law.

The Company also complies with the Americans with Disabilities Act and applicable state and local laws with regard to providing reasonable accommodation for qualified individuals with disabilities.

CAA does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by CAA to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that CAA will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.

Estimated Salary range:

Our salary intelligence, powered by our AI algorithms, has calculated an estimated range for this position between $50,000 - $70,000 . Please note that the actual salary for this position may vary, as it is dependent on various factors including but not limited to experience, location, and market dynamics.

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