About Octagon:  

Octagon is a global agency, with a speciality in sport and entertainment partnerships. With over 1,200 team members around the world, we work with brands to create big ideas that fans love and want to engage in, because it’s built in and around their passion. Where others see complexity we see possibility, and we believe in pushing authenticity, creativity, and longevity to do great things in the industry that lead the market. Octagon is now part of the Omnicom https://www.omc.com/  

It’s a great space to play – in the world of culture, content, and events – and if you’d like to be a part of it, we would love to hear from you.  

Our Values:  

Our values: empowerment, intelligence, inclusivity, innovation, and impact, guide our behaviours as people and shape the way that we operate as a team. As a senior member of the organisation, you will find ways to embody these in your own job as well as provide leadership and oversight on how those values come to life in all our staff and how we collectively operate. 

Do you want to work with one of the world’s most iconic brands, competing in the pinnacle of motorsports? If so read on….. 

We’ve got a fantastic opportunity to join our motorsports team at Octagon notably managing the client’s partnership within the World Rally Championship. The role will also have a chance to support the wider motorsport account teams as we deliver event activation programmes throughout the season. 

You will be Responsible for: 

Supporting the Account Director on the administration and delivery of the client’s motorsports programmes. With a focus on asset, partnership, and supplier management including the development of VIP guest programmes and onsite delivery as required throughout the motorsport season. 

• Assisting the account director on the day-to-day account and stakeholder management
• Account administration including ownership of status documents, monthly reporting, collateral, merchandise, and travel management
• Liaison with rights holder and client on development of activation plans and marketing approvals process
• Development of market communications documents, newsletters, and season activation toolkits
• Provision of guidance to client and local markets to ensure smart leverage of the sponsorship assets 
• Provision of industry knowledge of motorsport, sports and entertainment industries and properties
• Answer and assist on all client, stakeholder, and guest inquiries 
• Assist account team with motorsport events booking portal requests, guest registration, client and market billing
• Working with rights holder and their partners to develop and deliver first class event hospitality experiences, including annual global tier-one event
• Onsite event delivery including client, guest liaison, supplier management and team support 
• Collaboration across multiple departments including studio, creative, legal and finance
• Creation of reports, such as quarterly account review, post event reports and asset usage. 
• Assisting with client budget, tracking, invoicing, and billing 
• Turning your hand to support the team deliver whichever motorsport event is coming up, doing it with a smile and learning on the way!

You will also need to have: 

• A degree Qualification or equivalent 
• Solid Agency experience working in a similar role, ideally with experience in the motor sports hospitality arena.
• High level Power Point Skills, Excel and Outlook and a confidence to present internally and externally 

It’s not essential but will really help if: 

• You are fluent in any other languages particularly German, Spanish, Italian or French 

This could be your next right move if: 

• You have a passion for motorsports and a great knowledge of the key events, teams and drivers 
• You have proven event experience with a track record of high attention to detail and organisational skills, staying focused on the task at hand ensuring nothing is missed.  
• You communicate clearly.  You can write well; you speak in an engaging way and can explain your thoughts and ideas succinctly.
• You’re a natural at building rapport with just about anyone at any level in an organisation.
• You have the ability to collaborate across disciplines, departments, and client’s additional agency partners. 
• You are a focused and performance driven individual, who can think on their feet, use initiative and be comfortable working in a global environment, under pressure, and to tight deadlines but within a team environment.
• You proactively take on initiatives and drive projects from conception to completion.  
• You enjoy solving problems and finding creative solutions to difficult challenges. 
• A desire and flexibility to travel internationally to events throughout the year.  

 Benefits  

We’re pleased to offer wide range of benefits, including but not limited to the following:  

• Core benefits (available from start date) – flexible holiday allowance, AXA private medical insurance, life assurance, income protection, pension scheme with 4.5% employer contribution, Employee Assistance Programme 
• Flexible benefits (available after probation) – Gymflex, dental insurance, travel insurance, health cash plan, Cycleshceme, interest-free season ticket loans  
• We support our team in balancing work with their lives through a range of flexible initiatives, including flexible holiday and working options, with a preferred three days per week in the office. 
• We also run a number of internal programmes to support physical and mental wellbeing, alongside learning and development opportunities to support career development and progression. 

Octagon is proud to be an equal opportunity employer. Octagon is committed to building a culture where all employees are seen as equal, are respected and where all opinions are heard. We take pride in our inclusive hiring, as well as our diverse workforce and we welcome applications from all qualified candidates.  

Important Note: This job description serves as a guide to the scope and range of activities that may be required of the incumbent and may change at any time according to the needs and priorities of the Company.