The Administrative Assistant for the CW Food department is responsible for providing overall administrative support to the CW Food Directors and Management team.

• Manage complex schedules and coordinates meetings with internal and external parties utilizing multiple calendars.
• Determine importance of meeting requests and schedule accordingly.
• Handle heavy call volume, and acts as back up for the Sr Leadership area administrative assistants as necessary.
• Perform basic administrative tasks, e.g. photocopying and filing.  Maintains proper recordkeeping and filing system for all work. Order and manages office supplies/inventory for team.
• Distribute department mail; maintain department calendar and attendance records.
• Compose and type routine e-mail and other correspondence.
• Coordinate travel schedules and arrangements.  Collect required travel documentation, prepares and processes expense reports ensuring adherence to established travel policy guidelines; ensure the timely processing of expenses utilizing the latest T&E electronic process for payment to Corporate credit cards.
• Provide administrative support for various projects, including preparing PowerPoint and other presentation materials as requested by management.
• Maintain contact lists and meeting attendee email groups.
• Coordinate staff meetings, employee functions, conferences and client meetings as necessary. Coordinate visitor requests with Parking and Security.
• Assist in new hire onboarding (id badge generation, name plates, desk set-up, etc.).
• Coordinate maintenance of office equipment with appropriate vendors.
• Maintain general suite order and cleanliness.
• Perform other related duties as requested by management.