Administrative Assistant

Octagon is looking for an energetic and motivated Administrative Assistant to join our Entertainment Division.   The successful candidate will mainly support Senior Management in the division and provide general administrative support.  This is a great opportunity for a candidate who is looking to advance within the entertainment industry and wants to get exposure to the production, representation and creative side of alternative television and digital media. The position requires the ability to prioritize assignments, multitask, and work under pressure in a friendly but fast paced environment.

 Responsibilities and Duties:

• Answer and screen supervisors’ telephone calls (high volume)
• Arrange meetings and conference calls as requested
• Manage calendars and electronic contacts lists
• Prepare, file, proofread, and send general correspondence
• Schedule travel arrangements for team members and clients;  monitor and bill related travel expenses by preparing and tracking expense reports
• Respond timely to internal and external inquiries
• Organize and maintain filing systems
• Provide general administrative support to specific projects
• Interact with clients and handle requests on their behalf
• Maintain client materials and files
• Other reasonably related duties as assigned.

Required Qualifications:

• Undergraduate degree and a minimum of 1 year of work experience in a corporate environment
• Prior work experience with an agency or a production company
• Highly proficient with Microsoft Office Suite (including Word, Excel and PowerPoint).
• Strong organizational skills to coordinate multiple tasks simultaneously
• Excellent written and verbal communication skills
• Ability to deal with internal and external clients at all levels articulately and with courtesy and diplomacy

Octagon is proud to be an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability or protected veteran status.

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