Role Purpose:

The Administrative Assistant, Intellectual Property position within the Copyright & Trademark team will provide administrative support to the SVP, Intellectual Property and provide general office assistance to the greater Intellectual Property department.

Responsibilities:

• Provide prompt, high-volume administrative support to the SVP, Intellectual Property and coordinate departmental workflows, including handling phones, scheduling, and filing
• Partner with the Accounting team to execute department billing and invoice processing
• Coordinate with executives and assistants throughout the company to schedule routine meetings, calls, and appointments
• Prepare expense reports and keep accurate expense account records
• Process, input, and track legal work by uploading information or documents into various databases and management systems, along with updating statuses and tracking reports
• Execute travel arrangements, both domestic and international, and maintain itineraries as needed
• Compose, edit, and proofread correspondence, reports, memos, presentations, spreadsheets, and other documents as assigned
• Manage administrative aspects of special projects as assigned, including planning and organizing intradepartmental meetings and events
• Conduct comprehensive searches of corporate files, databases, and other sources for relevant information about new and library properties