The Administrative Assistant will work under the direction and guidance of the Executive Assistant and the VP, Business Strategy to provide administrative and personal support to the Chairman, NBCU Entertainment & Studios.

Essential Responsibilities:

• Daily administrative duties including, but not limited to, managing appointments & reservations, maintaining rolodex, booking conference rooms, facilitating IT support, generating parking passes, managing arrivals, cataloging and distributing incoming and outgoing mail, coordinating meals, setting reminders, and ordering & restocking office materials
• Ensure calendar is up-to-date with latest event & meeting details
• Assist with travel itinerary and confirm any logistics
• Manage executive and talent gifting, including research, coordination, and execution of thoughtful and timely correspondence
• Prepare meeting materials including credit/client list, bio, & recent headlines
• Cover desk & phones of Executive Assistant when needed
• Run (often time-sensitive) errands on and off the lot
• Interact across all NBCUniversal business units and functions—including business affairs, HR, finance, legal, strategy, communications, distribution, marketing, production, and other enterprise teams