The Administrative Assistant, Physical Production will manage the day-to-day administrative functions for the EVP, Physical Production, and should be prepared to interface with a variety of creative clients and high-level executives.

• Assist with all office duties (telephones, schedules, calendar, files, correspondence, travel, expense, reports, etc.) for EVP of Physical Production
• Assist in research on potential above the line crew hire availability and scheduling
• Conduct research for special projects during pre-production (locations, crew availability, logistics, liaison with film commissions, etc.)
• Handle operational setup tasks such as securing office space, ordering equipment/furniture/supplies, arranging phone access, coordinating security and parking access, and arranging travel for producers, directors, and crew
• Create welcome packet, preliminary crew list, and studio contact lists for individual production offices during preparation
• Serve as liaison between production office and studio with respect to policy and procedure compliance and verify systems are in place
• Schedule meetings (production, finance, transportation, asset, clearances, computer support, labor relations, product placement, safety, insurance, etc.) between filmmakers and studio department heads specific to each project
• Supervise wrap of production office and coordinate delivery of production files to studio; follow up on resolution of issues outstanding at wrap
• Review deal memos for accuracy prior to executive approval.  Verify crew employment eligibility through industry experience roster database; follow up on compliance issues through labor relations department and contract services administration