The Administrative Coordinator is responsible for supporting the Content & Production Risk team within the NBCUniversal Legal Department. The position will require a broad set of graphic design and administrative skills, including creating PowerPoint presentations and other design materials to enhance the presentations the team regularly gives to other legal and business groups throughout NBCUniversal. The ideal candidate will be professional, highly energetic, and personable with superior attention to detail. Responsibilities include, but are not limited to, the following:

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• Arrange and schedule internal and external meetings involving executives at all levels, develop and maintain relationships with executive assistants throughout the company, and demonstrate flexibility, patience, and persistence in routinely rescheduling meetings 
• Answer phones professionally and take messages as required 
• Support ongoing knowledge management initiatives and participate in task forces to evaluate and establish new procedures to streamline workflows and enhance department productivity 
• Maintain confidentiality of projects, legal, and business information at all times. 
• Plan and organize team trainings and knowledge-sharing sessions, including logistics, materials, and communications with cross-company teams. 
• Prepare and process corporate and p-card expense reports and reconciliations in accordance with Company policy guidelines, processing outside counsel invoices 
• Prepare for presentations as directed, including preparation of both electronic and hard copy files and coordinating audio/visual needs for critical meetings 
• Arrange travel and all accommodations including comprehensive and detailed itineraries, process travel expenses and reimbursements, and keep accurate and timely expense account records 
• Handle general office and administrative tasks, including the ordering of miscellaneous supplies, assisting other members of the department, and providing backup for co-workers 
• Manage administrative and coordination aspects of special projects as designated including planning and organizing internal events 
• Conduct online and other research as needed