Summary

The Administrative Security Associate supports the NFL Security Department by performing administrative tasks, assisting in emergencies and drills, supporting investigations, managing building access cards, and handling visitor requests.

Responsibilities

• Maintain presence in the NY office during staff travel.
• Liaise with security officers at 345 Park.
• Validate monthly security invoices in Ontic.
• Manage access cards: issue, collect, photograph, update, program, and troubleshoot.
• Distribute the season Escort Book and sideline apparel.
• Coordinate VIP visitors, file documents, and process invoices.
• Track and renew Private Investigator licenses and insurance.
• Submit Certificates of Insurance.
• Oversee mail/shipping services and off-site storage.
• Maintain Fire Team roster and perform Fire Warden duties.
• Schedule and coordinate First Aid/AED/CPR training.
• Respond to Emergency Alerts/911 calls.
• Assist with building fire/emergency drills and NFL evacuation drills.
• Review surveillance videos for internal matters.
• Handle local deliveries and transport duties.
• Replenish office supplies for NFL Security.
• Coordinate with Rudin Management, NFL Administration/Facilities, and Global Security Operations Center.
• Support large NFL meetings and liaise with NFL Finance.
• Perform monthly preventative maintenance checks.
• Record entries into the Incident Management System.
• Ensure compliance with Information Security requirements.
• Maintain presence for special events/maintenance as needed.
• Update and maintain the NFL Security Department directory.
• Coordinate with receptionists and mailroom staff.
• Train new security guards.
• Process team season tickets.
• Update and troubleshoot the lobby visitor registration/employee database.
• Ship NFL Security radios for off-site events.
• Assist with investigations: transcribe interviews, review data, and CCTV footage.
• Assist with miscellaneous tasks and onboarding of JRPs/Interns.
• Monitor the NFL Security email inbox and office calls.
• Support Owner Committee Meetings.
• Conduct guided tours of the NFL offices as requested.

Required Qualifications

• At least 5 years of administrative support experience in an office setting.

Preferred Qualifications

• Proficiency in Microsoft Office, Smartsheet, and Monday.com.

Other Key Attributes / Characteristics

• Efficiently manage diverse tasks.

Physical Demands

• Primarily sedentary with occasional standing, climbing stairs, lifting packages, and processing ID cards.

Terms / Expected Hours of Work

• FSLA Non-Exempt 
• This job posting is for a position with one of the NFL’s third-party agency partners that provides services to the NFL. The individual selected for this role will be an employee of that third-party agency and not the NFL. All compensation, benefits, and other terms and conditions of employment are handled by the agency. The assignment to provide services to the NFL will be limited in duration but may be extended for an additional period by agreement between the NFL and the agency.

Salary / Pay Range

This job posting contains a pay range, which represents the range of salaries or hourly rates that the NFL believes, in good faith, at the time of this posting that it might be willing to pay for the posted job in the location(s) specified. The NFL expects to hire for this position near the middle of the range. Only in truly rare and exceptional circumstances, where an external candidate has experience, credentials or expertise that far exceed those required or expected for the position, would the NFL consider paying a salary or rate near the higher end of the range.