The Assistant, Scenic Fabrication is responsible for supporting the administrative, scheduling, and project support for the Scenic Fabrication Shop. This role assists with tracking project requests, maintaining schedules and calendars, supporting Environmental Health & Safety (EHS) follow-ups, and helping ensure smooth day-to-day shop operations.

Job Duties:

Project & Request Support

• Assists in tracking all internal and external client project requests, ensuring requests are logged and followed up in a timely manner.
• Maintains project tracking documentation for new and ongoing scenic fabrication projects.
• Gathers project updates, needs, and risks from shop area leads and share information with management as directed.
• Supports coordination of small-scale projects as assigned, including preparation for kickoff and status meetings.
• Assists with delivery coordination and on‑site installation logistics.
• Coordinates activities under the direction of shop leadership to support alignment of teams and resources.

Scheduling & Planning Support

• Assists with maintaining the Scenic Fabrication master activities calendar, including updates following weekly coordination meetings.
• Ensures schedules reflect all phases of work, including design, fabrication, delivery, and sign‑off.
• Supports visibility into upcoming work, milestones, and dependencies.
• Maintain PTO calendar tracking and support the Sr. Manager in coordinating team time-off requests in alignment with project timelines, construction phases, and deliverables.

EHS & Improvement Support

• Tracks Environmental Health & Safety (EHS) action items and improvement requests and follow up to support timely completion.
• Assists with shop EHS activities, including risk assessments, documentation, and mitigation tracking.
• Supports DLS chemical reporting and other required safety documentation.

Administrative & Operational Support

• Collaborates with the Shop Coordinator to assist with purchase orders, invoice processing, and related documentation.
• Supports reviews of labor and material coding to help ensure proper budget allocations.
• Maintains organized records related to project and operational support.
• Works closely with shop management, area leads, and operations partners to support communication and information flow.
• Performs additional administrative duties or special projects as assigned.
• Works under the direct supervision of the Sr. Manager, Scenic Fabrication and the Supervisor, Scenic Operations and is responsible for completing any other tasks as assigned as needed.