Job Description
Who We Are Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, licensing, media finance, consumer investing, fashion, trademark licensing, and philanthropy. Distinguished by its culture of collaboration and exceptional client service, CAA’s diverse workforce identifies, innovates, and amplifies opportunities for the people and organizations that shape culture and inspire the world. The trailblazer of
the agency
business, CAA was the first to build a sports business, create an investment bank, launch a venture fund, found technology start-up companies, establish a philanthropic arm, build a business in China, and form a brand marketing services division, among other innovations.
The Role
Based in CAA’s Los Angeles, California office, the Commercial Endorsements Contracts Administrator will work to service the needs of our Commercial Endorsements Department. The Commercial Endorsements team finds opportunities for CAA clients to partner with brands, startups, ad agencies, and other buyers. We make sure that every opportunity, from traditional advertising to digital media, PR, and activations, enhances the client’s personal brand.
Responsibilities
• Manage buyer grids - Notating/organizing all deals by buyers Maintain and update templates and boilerplate clauses in contracts using pre-approved language Work cross functionally with music/digital departments as well as data team to gather information from other department coordinators to proactively identify and escalate any potential conflicts with endorsement deals, to the appropriate agents and Business Affairs Executives
• Manage fully executed deals – serve as bookkeeper of all FEA; establish tracking database and operational system to record all executed deals and track down missing deal information as needed Roster - inserting/deleting current deals of all roster clients Respond promptly to all requests from agents or BA executives to prepare drafts and review agreements using existing templates and customize language as appropriate for each situation. Due to the nature of the work, the individual in this role must have the ability and flexibility to respond to urgent contract requests outside of regular business hours, including on evenings and weekends, when needed Spend about 20% of time providing general administrative support to the commercial endorsement executives (preparing expense reports, scheduling meetings, calendar management, answering phones, and performing other related administrative tasks and special projects as assigned
• Ensure the commercial endorsements exclusivity grid remains up to date to ensure agents have accurate information on which clients are available to enter into agreements by category. Requires management of a heavy volume of deal tracking that must be accurate and always kept up to date Keep track of the status of all offers (across all business affairs and all agents), including proactively following up with agents and coordinators in other departments to ensure all contracts are entered into the commercial endorsements exclusivity database to ensure any potential conflicts can be identified and resolved proactively
• Coordinate with General Counsel on NDA requests; act as liaison between General Counsel and buyer to ensure all questions or changes to contractual terms and conditions are resolved Draft escrow agreements, based on legal department approved templates, send agreements to appropriate parties for execution, and ensure client contact information is up to date Act as internal and external point of contact for deal related inquires relating to contract language in agreements and escalate to the appropriate Commercial Endorsements executive when needed
• Support team efforts towards organizational efficiency by developing, maintaining and updating contract management systems and charts, organizing e-files, and managing document storage systems Other various related tasks and special projects as assigned, including general administrative support Qualifications Strong academic background: Bachelors’ degree, law degree, or paralegal certificate 1 – 4 years’ experience at a law firm and/or in-house legal department ideally with • experience in contracting and related transactions; if no experience, a general interest in learning about branding and commercial endorsements industry is vital • Excellent written and oral communication skills Strong organizational skills and attention to detail/accuracy Ability to manage time effectively, multitask in fast paced environment, take instruction but also work independently to meet demands of organization Demonstrate flexibility to support business with shifting priorities and ability to handle privileged, confidential and sensitive information in an appropriate and professional manner Proficiency in Microsoft Office (Outlook, Word, Excel) and Adobe Acrobat Experience with and understanding of client services (Entertainment Industry experience preferred) Desire to be part of an organization that values teamwork and taking care of each other Passion for creative problem solving and solutions Location On-Site in Los Angeles, CA Compensation The base hourly rate for this position is in the range of $24.00-35.00.
This position also is eligible for benefits and discretionary bonus. Ultimately, wages may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria. Please provide complete and legible information. An incomplete application may affect your consideration for employment.
• Creative Artists Agency, LLC (the “Company”) is committed to a policy of Equal Employment Opportunity and will not discriminate on the basis of race (inclusive of traits historically associated with race, including hair texture and protective hairstyles), color, religion, creed, gender or sex (including pregnancy, childbirth, breastfeeding or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, family and medical care leave status, military or veteran status, marital status, family status, sexual orientation, gender identity, gender expression, political affiliation, an employee’s or their dependent’s reproductive health decision making (e.g., the decision to use or access a particular drug, device or medical service), or any other characteristic protected by applicable law. The absence of a permanent address is not a bar to employment.
The Company does not discriminate against individuals based on housing status, including the absence of a fixed address.
The Company also complies with the Americans with Disabilities Act and applicable state and local laws with regard to providing reasonable accommodation for qualified individuals with disabilities. CAA does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by CAA to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that CAA will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.
• Creative Artists Agency (CAA), is the world’s leading full service entertainment, media, and sports agency. We represent many of the most successful professionals working in television, film, music, theatre, video games, sports, and digital content. We also provide a range of strategic and marketing consulting services to corporate clients.
