The coordinator provides support to two senior executives on the Production & Operations team, as well as the wider Los Angeles-based department. 

Responsibilities

• Support EVP and SVP by maintaining calendar, scheduling meetings with numerous attendees as requested, reserving conference rooms, preparing documents, arranging business travel, and preparing expense reports 
• Serve as a liaison between executives, internal departments, and external businesses to ensure that all matters are attended to in an efficient and timely fashion 
• Working on various assigned projects for the Production & Operations Department 
• Coordinate and schedule internal and external meetings across the team 
• Ensure updates are current for key internal department production grids and distribute on a weekly, monthly, and quarterly basis to appropriate teams as needed  
• Develop and curate creative decks and presentations showcasing department successes, milestones, and strategic wins for internal and executive audiences 
• Collaborate across teams to collect, validate, and consolidate production data, ensuring accurate and consistent reporting of key statistics 
• Manage file organization across shared drives and production management systems 
• Ensure confidentiality and accuracy of sensitive production information 
• Provide general administrative coverage and ad hoc support as production needs evolve 
• Act as a central point of contact for the team for internal NBCUniversal business procedures and system access, assisting teams with navigation, compliance, and issue resolution