The coordinator provides support to the Los Angeles based Production & Operations Department, as well as the Vice President of Production & Operations.

Responsibilities

• Support VP by maintaining calendar, scheduling meetings with numerous attendees as requested, reserving conference rooms, preparing documents, arranging business travel, and preparing expense reports
• Serve as a liaison between executives, internal departments, and external businesses to ensure that all matters are attended to in an efficient and timely fashion
• Coordinator will be assigned to support specific productions in conjunction with Production Managers and Production Leads
• Ensure weekly, timely receipt of key production documents including schedules, calendars, at-a-glance grids, etc. and distribute to appropriate teams as needed
• Maintain department and division databases, assignment grids, and shooting calendars and update regularly
• Review production company wrap paperwork for assigned series and maintain Dropbox folder and filing system
• Train in and become proficient on managing content and onboarding users in our internal content management system
• Work on various assigned projects for the Production & Operations Department