OVERVIEW

The Creative Production Coordinator works closely with Creative Producers, cross-functional teams, and external vendors to ensure seamless execution across all phases of production. This role manages schedules, budgets, logistics, travel, documentation, and on-set coordination while maintaining clear communication across teams. A strong problem-solver, this individual anticipates challenges, navigates shifting priorities, and supports real-time solutions to keep productions running efficiently in a fast-paced, high-volume environment. Equal parts operational and collaborative, the position plays a critical role in upholding ALO’s high production standards and ensuring accuracy and consistency across every project. This position reports to the Senior Creative Producer.

RESPONSIBILITIES 

Production & Logistics

• Support development and tracking of shoot schedules and budgets
• Research, secure, and manage holds for photographers, models, freelance crew, and locations
• Coordinate travel and maintain detailed itineraries
• Create and distribute call sheets and production documents
• Oversee catering and on-set logistics
• Coordinate transportation of wardrobe, props, equipment, and production materials
• Attend studio and location shoots as needed

Operations & Financial Management

• Maintain organized contracts, releases, insurance, and production files
• Process invoices, reconcile expenses, and ensure timely billing post-shoot
• Track and update budget sheets accurately
• Maintain up-to-date crew and talent databases
• Ensure studios, production kits, and supplies remain organized and production-ready

Communication & Vendor Relations

• Communicate evolving shoot details clearly to internal and external partners
• Anticipate challenges and problem-solve proactively
• Build and maintain strong relationships with trusted production vendors

Qualifications

• 1–3 years of experience at an agency, studio, production company, or fashion/lifestyle brand
• Strong understanding of production workflows from pre- through post-production
• Proficiency in MS Office, Adobe Creative Suite, and Asana
• Clear, professional communicator with a collaborative and solutions-oriented mindset
• Exceptional organization, attention to detail, and time management skills
• Ability to manage multiple projects simultaneously under tight deadlines
• Proactive, adaptable, and resourceful in a fast-paced, high-volume environment
• Valid driver’s license and ability to lift up to 50 lbs

The base salary range for this position is $75,000-$85,000 per year which represents the current range for the base salary for this exempt position. Please note that actual salaries will vary based on factors including but not limited to location, experience, and performance. As such, on occasion and when applicable, there is the possibility that the final, agreed-upon base salary may be outside of the upper end of the range. Please also note the range listed is just one component of the company’s total rewards package for exempt employees. Other rewards may include performance bonuses, long term incentives, a PTO policy, and many other progressive benefits.