Do you have a passion for hospitality and live events?

We are seeking an ambitious and highly motivated Events Executive to join a dynamic team to assist our hospitality operations for a number of properties within sport and music. This role will put you in the centre of helping to deliver first-class experiences for multiple projects simultaneously on behalf of major global brands - including working at a variety of events that might include UEFA Champions League Final, Wimbledon and other summer events. The role is initially a fixed term contract role and is ideal for someone with a passion for events and hospitality and has 1 - 2 years of previous working experience.

If you enjoy the hustle and bustle of events and all the moving pieces leading up to and during the event, and want to be part of an experienced team of passionate marketers, then this could be the role for you.

You will be responsible for:

• Support the team and works with rights holder and their partners to develop and deliver first class event hospitality experiences.
• Serve as program support onsite at selected events while serving as a point of contact for vendors, guests, and clients.
• Account administration including ownership of status documents, inventory management and merchandise tracking.
• Support the team with daily functions including meeting agendas/notes, managing storage and updating the ticket database.
• Coordinate and support the planning and execution of hospitality programs including sending communication documents, travel management and liaising with guests.
• Answer and assist on all client, stakeholder, and guest inquiries.
• Managing the creative assets and the production of branded collateral, merchandise and gifting.
• Work with the team and the client on all aspects of ticketing operations, including ticket allocation, distribution and working with the guest management system (GMS).
• Assist in the management of changes to any ticketing procedures or request alterations.
• Turning your hand to support the team deliver any other major event, doing it with a smile and learning on the way.

This could be your next right move if:

• You enjoy the multi-faceted world of event execution – detail orientation, organization, communication, problem solving and multi-tasking.
• You pay attention to the details and anything worth doing is worth doing right every single time. You stay focused and nothing gets missed.
• You think on your feet and use your initiative. You like learning new things and can quickly adapt when things change.
• You communicate clearly. You can write well, you speak in an engaging way and can explain your thoughts and ideas succinctly.
• You enjoy solving problems and finding creative solutions to difficult challenges.
• You thrive on working on a number of projects at any one time.
• You like helping other people succeed. You enjoy teaching other people something and are a real team player.
• You are patient, level-headed and cool under pressure.
• You have a sense of humour.
• You have strong skills in Power Point Skills, Excel and Outlook and a confidence to present internally and externally.
• You are happy to work weekends and the long hours during event time
• A fan of sports with a passion for events/experiences, ranging from large-scale custom experiences to small-scale hospitality programmes.

It’s not essential but will really help if:

• Degree or equivalent qualifications.
• Agency experience working in a similar role, ideally with experience in the hospitality and or entertainment arena.
• Interest in hospitality and events.
• You are fluent in any other languages (ideally German, Italian and/or French).

Benefits

• We’re pleased to offer wide range of benefits, including but not limited to the following:

• Core benefits (available from start date) – flexible holiday allowance, AXA private medical insurance, life assurance, income protection, pension scheme with 4.5% employer contribution, Employee Assistance Programme.

• Flexible benefits (available after probation) – Gymflex, dental insurance, travel insurance, health cash plan, Cyclescheme, interest-free season ticket loans

• A Flexible Workplace – we have several initiatives in place to ensure that our team have the flexibility to balance work with their lives, this includes flexible holiday allowance and flexible working options

• We also run a number of internal programmes to support physical and mental wellbeing, alongside learning and development opportunities to support career development and progression.

ABOUT US
We’re the global sports, entertainment, and lifestyle-marketing arm of IPG. A collection of 800 fans bound by a single mission: To create work that earns attention. 

HOW WE SEE THE WORLD
We live in a world where time is our most precious commodity, and our audiences’ patience has never been shorter. As an industry, we’ve never had to work harder to gain the attention of the people we’re trying to reach. The way we see it, there’s two ways to go about it. Attention is either bought or it’s earned. Paid attention ensures your brand will be heard – and that's a good start. But attention that’s earned ensures your audience listens to what you're saying. At Octagon, our purpose is to create work that earns attention. Through smart partnerships and generous ideas, we compete for, capture, and ultimately earn the attention of those who matter most.

Have we got yours?