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Dallas, United States

Wasserman powers the business of sports, music, entertainment and culture. Founded in 2002, Wasserman represents many of the world’s most iconic sports and entertainment figures, music artists, brands and properties, empowering them to shape culture and captivate audiences worldwide.

Our brands and properties division works with iconic brands and rights holders, supporting business growth through all marketing disciplines. We're a trusted partner to every major league, team and venue, building meaningful connections between brands, properties and fans.

Headquartered in Los Angeles, Wasserman operates globally across 27 countries and more than 62 cities, including New York, London, Abu Dhabi, Amsterdam, Hong Kong, Madrid, Mexico City, Toronto, Paris and Sydney. For more information, please visit www.teamwass.com.

Responsible for supporting the day-to-day needs of executive leadership. Provide high-level executive administrative support including organizing, scheduling, and coordinating administrative activities. Under the direction of executive management, this position also prepares reports, presentations, and meeting agendas.

Duties:

Supports day-to-day schedules of leadership team, which includes managing calendars, appointments, travel logistics, interviews, and other commitments.
Serve as gatekeeper for incoming queries for Executive; answer, screen, and direct incoming telephone calls ensuring a high level of professional customer service and confidentiality.
Coordinate and prioritize executive daily schedules; arrange meetings and conferences, act as a liaison between employees, clients, and executives.
Schedules appointments, coordinate on and off-site meetings and special events, make travel arrangements.
Connect ideas and the flow of information between Executive and others related to client matters, including with respect to client projects.
Prepares invoices, reports, memos, letters, financial statements and other documents, using Word, Excel spreadsheets, or presentation software.
Maintains department databases and generates reports as required.
Work as an effective team member & collaborate with employees at various levels in the organization.
Works with leadership team on logistics leading up to and throughout major tentpole events, talent campaigns, production shoots, and more.
Plan travel itineraries, coordinate related arrangements, gather information and determine and negotiate complex scheduling issues; prepare expense reports.
Handle both company and Executive’s personal matters with discretion.
Sit in on phone calls and meetings, take notes for Executive and others, and provide meeting summaries to team.
Monitor Executive’s email to ensure responses are timely and that Executive stays on task and up to date. Prepare daily summaries of email communications requiring Executive’s attention.

Requirements

Bachelor’s degree (sports management, business administration, comm., or finance a plus).
Prior work within the entertainment/talent industry a plus.
Must be customer service focused in order to provide the best possible support to internal team members.
Requires considerable flexibility in scheduling and the willingness to work nights and weekends.
Requires a passion for talent marketing and business.
Advanced skills in Microsoft Office.
Strong understanding of social/digital media including a passion for the Creator Economy.
Well-developed communication skills and ability to interact with people of all demographics.
Strong analytical, organizational, and project management skills.
Requires self-management and project management abilities.
Ability to build strong and lasting relationships.
Ability to anticipate problems and manage expectations.
Ability to maintain confidentiality and professionalism in all situations. Ability to exercise discretion, sound judgment and significant initiative.

Estimated Salary range:

Our salary intelligence, powered by our AI algorithms, has calculated an estimated range for this position between $60,000 - $70,000. . Please note that the actual salary for this position may vary, as it is dependent on various factors including but not limited to experience, location, and market dynamics.

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