Ensures a fluid work environment within the office of the Senior Vice President and the departments they support by performing administrative and office management duties.  Uses initiative and good judgment; works independently with little supervision and maintains strict confidentiality.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

As a trusted Executive Assistant, you will provide high-level support to our new Senior Vice President of Talent and Culture. This is a pivotal, fast-paced role where your organisation, judgement and ability to anticipate needs will make a meaningful impact every day.

What You'll Do

• Coordinate complex, high-level diary and Outlook calendar management
• Take minutes when required, capturing actions and ensuring timely follow-up, utilize and drive effective, efficient use of AI tools to support
• Stay “executive-ready” by proactively spotting potential issues early and resolving them before they cause delays
• Manage a busy weekly travel schedule  domestic international travel logistics. As well as operating across global organisations and familiarity of time-zones
• Oversee executive expense reporting and submissions
• Organise, check, and process executive-level approvals and financial authorisations across delegate platforms
• Ensure all expense reports comply with Comcast policies
• Prepare relevant information and briefing materials for meetings; respond to appropriate information requests from Directors and the C-Suite EA team.
• Ensure Senior leadership team and Talent & Culture  leaders and their teams process critical items on time, including monthly closes, board submissions and budget deadlines
• Plan, organise, and support team offsites, events and social activities
• Build solid relationships with internal and external stakeholders
• Track and help drive completion of key deliverables, following up on outstanding actions
• Provide Office management and lead officed relations for engagement, planning, comms at Bedford (BBC office)
• Provide highly confidential administrative support, exercising strong judgement and discretion
• Welcome and manage visitors, ensuring a polished and professional experience
• Understand and actively participates in Environmental, Health & Safety policies and procedures by following establishes processes as well as training other team members