Let’s start with the role:

The Facilities Coordinator role provides back-office support for all building-related activities across existing and new offices. You will be responsible for maintaining all facilities-related files, managing daily invoices, creating purchase orders (POs), and overseeing facilities tools (office space, Jira tickets). Strong organizational skills and clear communication are essential.

As a Facilities Coordinator you will:

• Verify received invoices for supplies, office rentals, building services, etc., and collaborate with the Finance department to create purchase orders for efficient procurement;
• Follow established facilities workflow procedures to ensure maximum efficiency;
• Maintain files and records using effective filing systems;
• Handle internal customers through the Jira ticketing tool;
• Implement and manage office space deployment processes, potentially using a desk booking tool;
• Oversee, monitor, and communicate regarding the company's parking needs (internal & external stakeholders);
• Maintain logs and draft relevant reports.

What you’ll bring:

• Bachelor’s degree in engineering, business administration, or a relevant field;
• Proven experience as a coordinator, preferably within a Facilities department
• Good knowledge of MS Office, knowledge of Excel;
• Excellent communication and interpersonal skills;
• Organized, with the ability to prioritize and multitask effectively.

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