Job Description

About Get Golfing

Get Golfing CIO, a charity with a mission to make golf more accessible for all, is seeking an experienced Facilities Manager Administrator to join our team at our Head Office at Redlibbets Golf Club.

This is an exciting opportunity to work for a thriving and dynamic organisation which manages and operates 13 sites with 7,000 members and over 160,000 visitors each year.  

The successful candidate will be part of a £20m revenue company of 400 people which reinvests profits from its operations into its venues, courses, the development of its people, and importantly, community oriented charitable initiatives local to its sites.

Our model is to maximise revenue through memberships, golf days, events, functions, and F&B. We say that “our courses are for golfers while our clubhouses are for everyone”.

Please see: https://www.getgolfing.org

Role Purpose

Redlibbets Golf and Country Club is located in Ash, Sevenoaks.

The Facilities Management Administrator plays a critical role in ensuring the efficient and effective operation of a company’s facilities management function. This position involves administrative oversight of daily operations, support for facilities projects, and coordination with internal and external stakeholders to maintain a safe, compliant, and well-functioning environment. The role requires strong organisational, communication, and multitasking skills.

This is a full-time role, based at our offices at Redlibbets Golf Club with occasional site visits to our other clubs. This role may require availability outside standard working hours for emergencies or special projects.

This is a full time contract with a salary of £28k-£30k based on experience.

Overall Responsibilities 

1. Administrative Support:
• Manage the facilities management function’s administrative activities, including record-keeping, scheduling, and reporting.
• Maintain accurate documentation related to building maintenance, safety inspections, permits, and compliance certifications.
• Handle correspondence with vendors, contractors, and other external service providers.
2. Facility Operations Coordination:
• Oversee day-to-day facility operations, including maintenance, repairs, and cleaning schedules.
• Track and monitor service requests, ensuring timely responses and resolutions.
• Assist in the planning and execution of facilities-related projects such as renovations, relocations, or upgrades.
3. Procurement and Vendor Management:
• Assist in sourcing and managing contracts for facilities services, including cleaning, security, and maintenance.
• Review vendor performance and ensure adherence to service-level agreements (SLAs).
• Process purchase orders and invoices related to facilities management expenses.
4. Health, Safety, and Compliance:
• Support the implementation and monitoring of health and safety standards in the workplace.
• Organise and document regular inspections and audits to ensure compliance with regulations.
• Maintain records of safety equipment, emergency response plans, and staff training.
5. Communication and Stakeholder Liaison:
• Serve as a point of contact for site General Managers regarding facilities-related issues and requests.
• Facilitate communication between site management and external contractors.
• Provide regular updates to management on facilities operations, budgets, and projects.

Requirements

• Strong organisational and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficiency in office software (e.g., Microsoft Office Word and Excel).
• Basic understanding of budgeting and financial management.
• Attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.
• Strong customer service orientation.
• Have a proactive approach to identifying and resolving issues.

Benefits

• Training & Development
• Free Golf
• 50% discount on food and beverage
• Staff referral programme

If you would like to join our team, are passionate about golf and customer service and can bring your style and expertise to our forward-thinking golf club, we would love to hear from you!