Office Coordinator - Part-time | London | Permanent

We’re Hutch, a mobile games developer & publisher with studios in central London, Dundee and Canada. Our mission is to build the most diverse and engaged automotive gaming community on mobile. Our games have been played by over 300 million people, with new titles in development.

We believe in putting our people first. Here you can make games without sacrificing quality time with family and friends. We strive to ensure our people are happy and healthy.  

Our teams are small and empowered, they have the independence to take on creative and technical challenges together, to work collaboratively, to make great games and have fun along the way. 

We believe in; Looking after our people, small empowered teams, complete transparency, test, learn repeat, community at the core and the freedom to focus on what truly makes a difference to our players.

We’re driven by our players! Come and Join the mission!

Office Coordinator - Part-time

The Office (Studio) Coordinator will work closely with the Office Manager to ensure the office runs smoothly on our two mandatory in-office days - Tuesday and Thursday. You’ll arrive ahead of the wider team to make sure the studio is fully set up for the day - clean, safe, well-stocked, and ready to welcome staff and visitors. 

This is a hands-on, people-focused role and a key part of creating a positive office experience for everyone. This is a part-time, on-site role (2 days per week), working Tuesdays and Thursdays, 9:00am–5:30pm.

Responsibilities

• Greet and assist visitors, ensuring a warm and professional welcome
• Oversee daily office operations, ensuring a clean, safe, and well-functioning workspace
• Maintain office supplies, equipment, and inventory
• Manages and liaises with third party maintenance suppliers including cleaners, key holders, security and additional contractors 
• Manage post, deliveries, and office correspondence
• Ensuring the kitchen is well-stocked with snacks and refreshments including managing food & drink deliveries
• Equipment support inc mobile phone/laptop management
• Carries out checks/walkrounds to ensure maintenance and supplies on each floor
• Occasional PA support from time to time if needed to the SLT / MTG Group for example - booking rooms/venues,  assisting with visits, events, diaries, admin, coordination, arranging taxis etc
• Support onboarding and offboarding of employees (setting up equipment, access, welcome packs, leaver cards and gifts etc)
• Sharing Studiowide updates/communication when required (via Slack and email)
• Helps coordinate/manage staff events, HSR and social activities
• Support with ad hoc tasks and projects as required

Requirements

• Ability to manage multiple priorities, meet deadlines, and maintain smooth daily office operations.
• Confidence in liaising and interacting with people at all levels, communicates in a timely manner - both in writing and verbally.
• Proactive and resourceful, able to take initiative, anticipates needs, think ahead for any issues, flags things before they come up, think of solutions/solve problems.
• Ability to balance deadlines, ensuring tasks are completed in good time without compromising quality.
• Works effectively with all staff, creating a positive, proactive and professional impression.
• Flexible in approach, able to adjust and stay calm under pressure during events or deadlines. From time to time, some flexibility may be required to work additional / alternative days / start & finish times if for example there is an event happening at the office. Notice would be given should this be the case.
• Confident user of Google office Suite, databases, and office management software.
• Familiarity with workplace compliance, safety procedures, and risk management a bonus.

Benefits

Life at Hutch

Our HQ is in the heart of Shoreditch in central London. We have additional offices in Dundee and Mahone Bay, Nova Scotia. We're an agile, creative team with people at the core of our values. We reward our employees with;

• Hutch is now a 4-Day Work Week company*
• Flexible working hours
• Remote working 2 days per week
• Excellent salary
• Private health care
• Enhanced Maternity (18 weeks) and Paternity leave (6 weeks)
• Access to mental health initiatives such as private mental health coaching
• Support to learn, develop and progress within Hutch
• Free snacks and drinks
• Social events, game launch parties, Thursday night drinks and much more

*This will mean that Hutch employees will work a maximum of 4 days per week (30 hours/week) Mon-Thurs, with zero reductions in pay (compared to a 5 day working week).

Our Values

• Transparent - Being transparent and open helps us to be trusted and fosters integrity.
• Humble - When we are humble we show humility, we let go of egos and we are self-aware.
• Collaborative - We value teamwork, the spirit of collaboration and the results of working together.
• Driven - We have drive and ambition and always push for the best results rather than settling.
• Adaptable - Demonstrating the ability to adapt ultimately helps us grow and helps us thrive in different situations

We value diversity and as an equal opportunity employer we encourage applications from all suitable applicants. All applicants will be considered for employment without attention to race, colour, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Please see Hutch Privacy Policy for details on how Hutch uses your personal data.

Come and find out more about Hutch. We make racing games, but it’s not the only thing that drives us - https://www.hutch.io/