PA to Managing Director & Marketing Director, Universal Pictures International UK & EIRE      

Location: London, Central St Giles (Hybrid)

OVERVIEW

This role provides comprehensive administrative and executive support to the Managing Director and Marketing Director and acts as a central point of contact for the UK & Ireland team, helping facilitate communication, coordination and engagement across the business.

The role supports the MD & Marketing Director by disseminating information, anticipating challenges, managing stakeholders, coordinating team activities and supporting ad hoc projects, whilst helping shape the culture of the UK & Ireland team.

KEY

Responsibilities

• Gatekeeper to MD & Marketing Director’s office, fielding enquires and requests, disseminating information and updating on projects
• Diary management and scheduling across time zones
• Domestic and international travel organisation
• Coordinating in-person and virtual meetings and presentations
• Processing expenses, POs and invoices
• Liaising with internal and external stakeholders of all levels including VIPs and filmmakers
• File management and maintaining contacts and distribution lists
• Ensuring smooth running of MD & Marketing Director’s offices including booking couriers, facilitating IT support, meeting and office bookings etc.
• Managing contacts and email distribution lists
• Acting as central point of contact for the UK & Eire team, helping connect teams, disseminate information and support effective communication across the business
• Building relationships across PA network and providing holiday cover for administrative tasks including arranging meetings and raising POs across the Marketing team
• Coordinating internal screenings and collating feedback
• Coordinating and managing onboarding activities, team offsites, training, recognition initiatives and social events that support engagement and culture across the team.
• Working alongside HR partners to support employee engagement initiatives and coordinating internal communications across the UK & Ireland team.
• Support on / coordinating other ad hoc events as required. Including but not limited to: premieres, guest lists, event ticketing, special screenings, BAFTA, set visits, events and experiential activations; supporting during the events as needed
• Creating and maintaining bespoke presentations​ for the Marketing team
• Arranging NDAs
• Organising internal and external Marketing sessions and conferences
• Supporting with Marketing brainstorms including organisation of rooms and catering, presentations and guest lists
• Taking minutes, tracking actions and supporting follow-up for key internal meetings.
• Occasionally required to work out of hours