This position plays a critical role in ensuring seamless operations by working closely with production teams, overseeing general operation of the office, managing day-to-day office logistics, supporting cross-functional collaboration and maintaining the necessary communication for show productivity.

Responsibilities:

General Production:

• Regularly partner and obtain respective approvals between Studio Executives, Production Operations, Finance and Human Resources.
• Manage with Production Supervisors all vendor agreements; show credentials; and any other administrative tasks that may arise.
• Oversee, manage and book crew for studio crew and remote crew
• Establish rates and approval of timecards for below the line show staff and crew
• Facilitate all trucking and delivery of show props, wardrobe and technical gear as needed.
• Work with vendors on costs and orders weekly/monthly.
• Coordinate backline and stage design with Music Department for House band and musical guest band.
• Work with show lawyers and standards on all script related issues
• Knowledge of music clearance as it related to Live Television
• Manage and oversee studio schedule
• Manage and produce promos and pretapes in studio.

Travel:

• Work with Production Supervisor and Supervising Producer on Approval of all show travel, including hotel, car, airline, etc. reservations.

Talent/Casting Contracts:

• Supervise as needed with producers and production all talent contracts each week, including host, musical guest, dancers, stunts, puppeteers, singers, stand-ins and extras.
• Act as main point of contact in obtaining Executive leadership approval if/when show staff appear on-air for the show.

Cost Management:

• Reconcile travel and production office P-card/cachet charges; ensure accurate financial reporting.
• Audit car and meal charges against the Company’s policy to ensure compliance and enforcement of rules
• Serve as an approver for P-card and cachet purchases, ensuring compliance with Supervising Producer/
• Track show costs to ensure accurate reporting for the Supervising Producer and Accounting teams.
• Oversee Timecards, accounts payable, petty cash, and purchase cards.
• Provide regular updates on cost performance against budget with Supervising Producer.
• Flag and escalate irregular and/or suspicious spending, as necessary.