Project Coordinator - FTC 12 Months at Gymshark

Read by 11 job seekers.

Solihull, England, United Kingdom

OVERVIEW:

At Gymshark, our mission is to Unite the Conditioning Community. We do this by bringing together the Gymshark family – whether it be through a love of conditioning, wearing our product, following our Athletes or viewing content across our various social platforms.

In October 2022, the 10th year of our existence, we opened our very first Retail Store - a Flagship on London’s prestigious Regent St. A permanent space in which our community can meet, shop, and work out. Our store is an experience totally unique to Gymshark, and not your typical retail environment. It’s all about experience first, and retail second. A creative and flexible space, where everyone can feel at home, meet friends, make new ones, or just hang out. A place where URL meets IRL.

This role exists to support the successful delivery of the IRL programme; through critical administrative and logistical support

This role will coordinate plans; meetings; schedules; risks & issues of the programme and its constituent projects. It’s the responsibility of this role to ensure the programme is well-organised and running smoothly, enabling IRL Leadership and Project Managers to focus on delivering the best outcomes & results

WHAT YOU'LL BE DOING:

Assisting the Programme Manager in maintaining and monitoring project scopes, plans, RAID log and actions
Coordination of project collateral, ensuring the team ‘has what it needs’ at the right time
Organising, attending, and taking minutes in stakeholder meetings
Scheduling programme and project meetings; documenting outputs & reports; capturing, circulating, and following up on actions to keep the programme on track
Preparing any necessary materials for meetings and presentations, with an eye for detail and audience-appropriate content/format
Assigning tasks to team members; helping them understand what's expected from them in relation to milestones and deliverables
Supporting the Programme Manager monitoring progress and performance; providing timely updates to stakeholders
Fostering cross-functional collaboration, supporting project teams in completing tasks and producing deliverables
Tracking annual leave, maintaining a centralised schedule; coordinating with project managers to ensure sufficient resource is available for projects and arrange for alternate resource if needed
Tracking and administering Programme & Project expenditure; including expenses and travel arrangements

WHAT YOU'LL NEED:

Maintenance of programme & project documentation, including project plans, reports, actions, updates, and summaries
Maintenance of critical trackers and documentation within the IRL Programme, including project plans, ‘plans on a page’, RAID logs, annual leave trackers, budgets
Accurate administration of Programme activity planners; ensuring the right people are in the right place at the right time
Administration of all programme and project comms channels, inboxes and internal messaging [Slack] channels

Essential Skills:

Strong experience of supporting and administering projects within a dynamic and fast paced environment
Solution-orientated mindset with an ability to work accurately at pace and cope with ambiguity
Proficient with office software – particularly Outlook & Excel
Ability to communicate at all levels [up to Chief-level]

BELONGING AT GYMSHARK.

Our mission is to be a place where everyone belongs. We’re an equal opportunities employer, and for us that means we always strive to be as inclusive as possible in all aspects of employment, right from your application. We’re committed to finding reasonable adjustments* for candidates with specific needs or have a disability during our recruitment process, and all applicants will be considered fairly and equally. We do not tolerate discrimination of any kind. *If you’d like to request a reasonable adjustment please email retailtalent@gymshark.com.

THE PERKS.

At Gymshark we believe in the importance of investing in our employees through their physical, mental, and financial health along with being able to provide some fun and inclusive perks along the way.

🏖 25 days holidays + your birthday and all the Bank Holidays which can be substituted and taken whenever you want.

💰 Employer pension contributions up to 7%

🦈 50% Gymshark Discount

🥇 Financial, Physical and Mental Wellbeing Support

🤒 Paid time off when you’re physically and mentally unwell

🧸 Very Generous Family Leave package – we support you extending your family

🎁 Gymshark Gift Card for each year of service

🩺 Choice of Private Medical Insurance or Healthcare Cash Plan, paid for by us!

🤩 Life Assurance at four times your basic salary

💰 Bonus potential

🍎 Refuel - Healthy fresh food at GSHQ

🏋️‍♂️ Lifting Club (LC) Gym Membership