At Keywords, we are using our passion for story telling, technology and media to create a global services platform for video games and media & entertainment. Our aim is to become the “go to” provider of creative and technical services.

We enable leading content creators and publishers to leverage our expertise and capacity across the lifecycle of content distribution. In so doing we empower our clients to remain lean and agile, and to focus on creating the most engaging experiences.

The Project Manager provides direct support to the projects on-hand, assisting with production-related decisions and overseeing all stages of ongoing projects. This role is responsible for ensuring that all production processes follow established timelines, guaranteeing on-time deliveries, and maintaining clear communication with internal teams, talent, freelancers, and clients. English proficiency is a must for this role.

The ideal candidate is highly organized, proactive, deadline-driven, and capable of managing multiple workflows simultaneously. They must be comfortable working with spreadsheets, internal tracking systems, approval processes, documentation, and continuous monitoring of all production phases—from pre-production through post-production.

Key Responsibilities

• Ensure that all project production processes are executed within established deadlines.
• Provide daily status updates to the Coordinator regarding all ongoing productions and workflow stages.
• Manage and update client financial spreadsheets, including daily freelancer cost updates.
• Maintain direct communication with clients, delivering weekly progress reports and status updates.
• Negotiate delivery dates and timelines with freelancers based on project demands.
• Manage multiple project timelines simultaneously, ensuring alignment across all teams and production stages.
• Create and maintain comprehensive project cost spreadsheets, covering all phases of pre-production, production, and post-production.

Requirements

• Strong project management skills, with the ability to oversee multiple workflows and production stages simultaneously.
• Exceptional organizational abilities, ensuring accurate tracking of schedules, deliverables, and operational processes.
• Advanced communication skills (written and spoken), including the ability to report daily progress, coordinate with internal teams, and maintain direct communication with clients.
• Proficiency in managing spreadsheets (Google Sheets / Excel), including cost tracking, financial updates, and performance dashboards.
• Experience negotiating deadlines and aligning delivery expectations with freelancers and team members.
• High attention to detail, especially when handling documentation, approvals, financial data, and production tracking.
• Strong time-management capabilities, ensuring all project milestones and deliverables are met on schedule.
• Ability to work under pressure, balancing tight deadlines and multiple priorities across different stages of production.
• Proactive problem-solving mindset, anticipating workflow issues and recommending solutions.
• Comfort using internal communication tools, including email, chat platforms, and tracking dashboards.
• Familiarity with media, audio, dubbing, or content production workflows is a strong plus.
• Advanced English (written and spoken), required for client communication and documentation.

Benefits

Keywords Studios is dedicated to following a well-established Equal Opportunities Policy. We endeavor to create a workplace, which provides for equal opportunities for all employees and potential employees.

Note to Recruitment Agencies

Please be advised that Keywords Studios does not consider unsolicited resumes, or any form of contact initiated by unauthorized third parties, including recruitment or placement agencies, unless a pre-existing, valid agreement is in place. Any fees incurred by unauthorized third parties will not be compensated by Keywords Studios. 

Privacy Notice

By providing your information in this application, you understand that we will collect and process your information in accordance with our Applicant Privacy Notice. For more information, please see our Applicant Privacy Notice at  https://www.keywordsstudios.com/en/applicant-privacy-notice.

Role Information: EN

Studio: Keywords Studios

Location: Americas, Brazil, São Paulo

Area of Work: Audio

Service: Media & Entertainment

Employment Type: Full Time, Permanent

Working Pattern: Hybrid