Job Description

THE JOB / Senior Event Executive, Hospitality

EXPERIENCES / Responsible for planning and executing event and experiential marketing programs.

***Our headquarters is in Stamford, CT, but the location of this position can be flexible with a priority given to candidates open to hybrid work (2-3 days week in office) in one of these office locations - - Stamford, CT, New York, NY, Charlotte, NC, Chicago, IL, or Atlanta, GA. The Atlanta location is highly preferred.

Octagon is searching for Senior Account Executive to join our team as a playmaker at the intersection of global football and hospitality. This role will be working managing relationships with key stakeholders for a fast-paced client and is ideal for someone that is passionate about global football with a minimum of two (2) years of partnership experience.

THE WORK YOU’LL DO

• Assist with event planning, on-site activation, and post event wrap-up
• Handle online guest registration systems and databases
• Develop templates and acquire invitee information
• Creation of personalized itineraries for various FIFA World Cup matches
• Co-lead all weekly status calls and other key meetings with both internal and external constituents
• Lead all logistics to include, but not limited to, décor, lodging, transportation, food and beverage, production services, and celebrity appearances
• Prepare and distribute event status meeting notes, execution guides, staff implementation guides
• Handle event results reporting and wrap-up report development
• General account management and assistance with client requests
• Lead on-site temporary staff at event activations
• Weekend/holiday work as needed
• Assist in organizing logistics for events, including décor, lodging, transportation, food and beverage, production services, and talent appearances.
• Coordinate with vendors and suppliers to ensure timely delivery and setup
• Support the event planning team in managing schedules and timelines
• Identify, track, and keep up to date on global football deadlines •
• Support the Account Manager in the management of documents such as budgets, status reports, inventory tracking, and meeting agenda and notes
• Produce written communications for clients, including presentations, event reports, case studies, competitive reports, etc.

THE BIGGER TEAM YOU’LL JOIN

Recognized as one of the “Best Places to Work in Sports”, Octagon is the global sports, entertainment, and experiential marketing arm of the Interpublic Group.

We take pride in being Playmakers – finding insightful, bold ways to create play in our work, our lives, and in the world. We believe in the power of play to create big ideas and unlock potential for our clients and talent.

We can put ourselves in the shoes of fans because we ARE fans – of sports, entertainment, and culture at large. This expertise allows us to continually evolve the fan experience across sports and entertainment alongside some of the biggest brands and talent in the world.

The world needs play more than ever. Are you a Playmaker?

WHO WE’RE LOOKING FOR

• Have a passion for global football and eager to stay up to date with development in the industry
• 2-3 years of work with an agency, brand, or property within global sports and specifically global football
• Quick learner with confidence in managing multiple programs at once
• Strong interpersonal and communication skills (both verbal and written)
• Exceptional work ethic, a strong desire to succeed, and willingness to learn
• Strong organizational and leadership skills
• Proficiency with Microsoft Office Software (specifically PowerPoint, Excel, and Word)
• Strategic collaborator and problem solver - can see possible impacts of a decision on many projects
• Flexibility and willingness to travel domestically and internationally, work weekends or holidays as needed. Anticipated travel level: Moderate (20-45%)

L2: This position pays $50,000, is overtime-eligible and comes with a comprehensive benefits package.

Octagon’s comprehensive benefit package includes:

• Unlimited PTO policy – we understand you need time for play!
• Competitive medical/dental/vision insurance plans with FSA/HSA and Dependent Care FSA options. Pet Insurance for those who need it too!
• Generous Family and Parental Leave Policy (12 weeks) with eligibility extended to all parents regardless of gender or primary/secondary caregiver status 
• Access to our parent company (IPG) Savings plan (401K program) with company match as well as an Employee Stock Purchase Plan (ESPP)
• Pretax Transportation/Commuter Benefits and Parent Travel Program
• Dedicated Mental Health resources including Headspace membership, Employee Assistance Program (CCA) and more
• Discount portal for everyday goods and services
• Employee Resource Groups and inclusive diversity programming and initiatives
• Personal Development programs 

 

Octagon is proud to be an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability, protected veteran status, or any other basis prohibited by law.

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