The Administrative Coordinator will provide administrative and personnel support to the broader Music Business & Legal Affairs team with an emphasis on the Media Group. This position does not include any creative responsibilities with respect to consulting on music placement in productions.

Responsibilities:

Provide complete administrative support to the team, including but not limited to the following tasks:

• Accurately process and record a large volume of payments in a timely manner
• Reconcile payment discrepancies and resolve any issues promptly
• Obtain, review, and verify necessary documents for payment processing
• Maintain organized and up-to-date records of all transactions and vendor documents
• Facilitate the onboarding process for new vendors, including collecting and verifying required information
• Communicate with vendors to resolve any setup issues and ensure a smooth onboarding experience
• Create and maintain detailed tracking, cost status reports, and other documents
• Perform general office duties such as answering phones, filing, photocopying, and circulating correspondence and documents
• Assist with scheduling meetings and appointments, including coordinating logistics
• Support cue sheet administration, including training, creation, review, analysis, revision, submissions, and related tracking
• Assist with music clearance by researching and tracking relevant publishing, label, and PRO information
• Assist with basic document support, including red-lining various music-related agreements and drafting correspondence
• Maintain and organize electronic and physical files across internal systems such as DMS, ELF, and SharePoint
• Arrange travel and all accommodations as assigned, create comprehensive and detailed itineraries, and process expense reports to ensure timely reimbursement
• Perform other related duties in support of the department as requested by management