Artist Hospitality Coordinator - The Pinnacle at AEG Worldwide

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Nashville, TN

Company Information
For more than 20 years, AEG has played a pivotal role in transforming sports and live entertainment. Annually, we host more than 160 million guests, promote more than 10,000 shows and present more than 22,000 events around the world. We are committed to innovation, artistry, and community, and leverage the power of our 300+ venues, leading sports franchises, marquee music brands, integrated entertainment districts, premier ticketing platform and global sponsorship activations, to create memorable moments that give the world reason to cheer.

Our business is interwoven with the human mind and heart, and we strive to build a diverse and inclusive company that reflects the artists, athletes, and fans that we host; reach beyond traditional boundaries to support the communities in which we operate; and minimize our impact on the environment by adopting sustainable practices throughout our business operations.

If you want to be challenged to up your game and make a difference, then join us in giving the world reason to cheer!

A Brief Overview

The Artist Hospitality Coordinator will be responsible for coordinating all hospitality needs for the artists and crew. Additionally, the Artist Hospitality Coordinator will help with the set up of the artist hospitality area, shop for all items while organizing and distributing them to all artist areas. This position will schedule meals, catering, coordinate travel to and from venue, maintain the cleanliness of the dressing room area, make sure all amenities are stocked and run a variety of errands to ensure all artist(s) needs are met.

What you will do

May create day of event meal plan for artist and crew and sent to artist management for approval prior to event to ensure all artist and crew dietary needs are met at all times. Make alterations based on requests as necessary.
Prepare and serve meals at the venue on the day of show for the artist(s) and crew according to the selected meal plan. Assist with clean up and disposal upon completion.
Make sure the dressing rooms are set-up, stocked, clean and items requested on artist’s rider. Ensure all artists’ needs/requests have been made and are adhered to.
Coordinate onsite set up. May be responsible for shopping for all rider items and organizing items efficiently for distribution throughout the show. Manage inventory of all purchased items by collecting receipts and money.
May review artist’s contract to ensure compliance with venue requirements. Create itinerary for day of event develop an execution plan.
Coordinate tasks with the artist’s assistant to ensure all needs are met and assist with errands for the artists.
May assist with other projects as needed.

Education Qualifications

High School Diploma or its equivalency

Experience Qualifications

2-4 years Of related work experience
Previous experience working with deadlines

Skills and Abilities

Existing relationships with agents, managers and touring personnel
Ability to multi-task and prioritize conflicting requests
Strong time management skills with the exceptional attention to detail
Strong intrapersonal skills with an outgoing, friendly personality
Strong commitment to providing excellent service and creating positive experiences for artists and their teams
Ability to adapt to changing schedules, last-minute requests, and varying artists preferences.
Knowledge of music industry preferred

AEG reserves the right to change or modify the employee’s job description whether orally or in writing, at any time during the employment relationship. AEG may require an employee to perform duties outside their normal description.

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