Collectors is building the future of how collectors find, buy, authenticate, track & research collectibles - from sports cards, coins, and video games to Pokemon cards. With industry leading services as our foundation and the creativity of our employees, Collectors is leading the way to a tech-forward and modern collectibles industry.

The Collectors family of companies includes leaders in third-party authentication and grading services such as PSA (sports and trading cards), PCGS (coins), WATA (video games), and CardLadder, a comprehensive analytics platform for financial tracking of sports cards. Since our founding in 1986, we have graded and authenticated millions of items. We employ more than 1,700 people across our headquarters in Santa Ana and offices in Jersey City, Seattle, Hong Kong, Paris, Shanghai, and Tokyo.

We are looking for a temp-to-hire Executive Assistant who will report to Goldin’s Founder and CEO, Ken Goldin. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention to detail. This person should have previous experience in an office environment, providing both personal and administrative support to top-level executives. 

What You’ll Do:

• Manage personal and professional scheduling including agendas, calls, travel arrangements, client management, and other logistics
• Manage, coordinate and arrange travel and travel-related activities, including hotel booking, transportation, and meeting coordination
• Provide communications support, including drafting emails, internal and external communications
• Manage multiple requests and priorities - exercising sound judgment, and seeing beyond the day-to-day to anticipate changing needs while staying calm under pressure
• Manage corporate and personal expenses, including reconciling credit cards and preparing expense reports as needed
• Work cross-functionally with internal teams such as content, customer service, security and shipping
• Perform office administrative duties including ordering office supplies and participating in the planning of office events/parties
• Run personal errands and carry out miscellaneous requests as needed
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
• Be available for non-traditional hours, including on-call assignments

Who You Are:

• Bachelor's degree
• 2+ years of personal assistant experience
• Strong communication skills and high EQ
• Extremely well organized and detail-oriented
• Ability to multitask and prioritize competing tasks and deadlines in a fast-paced environment
• Ability to handle highly sensitive material and perform duties with the highest level of confidentiality and integrity
• Ability to take feedback well, but also able to work autonomously with little direction and make decisions as needed
• Creative thinker and problem solver
• Proficiency in Microsoft Office and Google Suite
• Must have a valid driver’s license and vehicle; comfortable driving others as needed
• Physical requirements: must be able to lift and carry up to 30 pounds on occasion

Salary Range: The salary range for this position is $54,761 - $88,906. Actual compensation on this range varies based on a variety of non-discriminatory factors, including location, job level, experience, and skill set.

Reasons To Join Us: 

• Health Insurance: All full-time employees are eligible to enroll in Medical, Dental, and Vision 
• 401(K) Matching Plan: We are proud to offer a competitive 401k matching plan to our employees to support their future financial goals 
• Vacation: All full-time employees are eligible for paid vacation 
• Holiday Pay: All regular, full-time employees are eligible for nine company paid holidays 
• Employee Discounts: Employees receive discounts on select grading services for approved submissions 
• Flexible Hours: Many of our teams offer flexible schedules with varying shifts and will work with you to accommodate your needs 
• Fun Working Environment: Our team members are invited to participate in celebrations, holiday events, and team building activities