This Personal Assistant role, supporting the SVP, Film Operations, plays a central part in ensuring the smooth and efficient day‑to‑day running of the SVP’s office, with exposure to international stakeholders and a broad range of theatrical operations activity.

You will also coordinate a varied portfolio of projects and events spanning servicing, dubbing, technical delivery, and international post‑production, working closely with international colleagues.

Key Responsibilities

• Act as a trusted partner and right-hand support to the SVP, Theatrical Operations
• You liaise confidently with senior stakeholders including L.A. executives, international directors, producers, and company leadership
• Manage the SVP’s diary, prioritising internal and external meetings and appointments
• Coordinate meetings end-to-end, including booking rooms, preparing agendas, and taking minutes
• Build and maintain strong working relationships with internal teams and external partners
• Support key projects by creating presentations and supporting materials (e.g. Localisation and delivery of materials timelines, slides for presentations to different stakeholders, organize data into charts/excels)
• Manage complex international travel arrangements including flights, ground transport, visas, itineraries, and coordination with territory offices (primarily for the SVP, with occasional support for external vendors or team members).
• Process and reconcile expenses and corporate credit card submissions accurately and in a timely manner
• Monitor and manage email communications, escalating priorities and responding where appropriate
• Raise and approve purchase orders for the SVP office
• Screen, organise, and prioritise calls
• Draft and distribute professional correspondence
• Coordinate gifting and thank-you initiatives

Additional Responsibilities

Alongside direct SVP support, the role provides administrative support to the wider team, while also leading on individual projects and end‑to‑end event delivery.

Team Events

• Source venues and manage end-to-end delivery of team events (Away Days, Summer Events, Christmas Parties, Farewell Events)
• Manage event schedules, guest lists, and vendor coordination
• Coordinate international meetings, including territory delegate schedules and offsite logistics

• Organise and coordinate group dining for internal and external stakeholders

Screenings / Events

• Organise and coordinate test screenings, charity screenings, Friends and Family screenings, Cast & Crew, etc.
• Provide support at major London Premiers

Dubroom

• Liaise with the Dubroom on any content we need or special edits and raise DRF’s