Business and Accounting Support Associate at Hazel Health

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Remote

Hazel partners with schools and families to provide physical and mental virtual health care that helps students feel better and get back to learning. As telehealth becomes more and more relevant in the lives of children, Hazel is experiencing tremendous company growth. Our innovative response to our nation’s call for equitable, affordable, and safe virtual access to healthcare has been recognized by Fast Company as “one of the world’s most innovative places to work” in 2023.

Helping students and their families feel better takes a team of smart, dedicated people. As an integral member of the Hazel team, you will…

Make an Impact: Work with a team that is increasing equitable access of quality health care experiences for students and their families
Enable Scale: Work with a team that is building and professionalizing a high growth high impact social enterprise
Feel Valued: Work with a team that is being compensated competitively, developed professionally, and celebrated frequently for making a meaningful difference

At Hazel Health, we believe talent is everywhere, and so is opportunity. While we have physical offices in San Francisco and Dallas, we have embraced working remotely throughout the United States.

While some roles may require proximity to our San Francisco or Dallas offices, remote roles can sit in any of the following states: AZ, CA, CO, DC, DE, FL, GA, HI, IL, ME, MD, MA, MI, MO, NE, NV, NJ, NM, NY, NC, OR, PA, SC, TN, TX, VT, VA, WA and WI. Please only apply if you live and work full-time in one of the states listed above or plan to relocate to one of these states before starting your employment with Hazel. State locations and specifics are subject to change as our hiring requirements shift.

Check us out at Hazel Health Careers.

The Role: Business & Accounting Support Associate

Location: Remote - with preference for those located near Dallas, Texas

Join our team as a Business & Accounting Support Associate! In this role, you'll be diving into various aspects crucial for Hazel Health. From ensuring proper business licensure, to managing risk and tax support, your responsibilities will be diverse and impactful. You'll be responsible for establishing and maintaining business licenses at multiple levels, handling annual reporting requirements, and assisting with new state or jurisdiction entries. Additionally, you'll play a key role in risk management by supporting annual insurance renewals, maintaining insurance policy records, reviewing contracts for insurance compliance, and facilitating claims processes. On the tax front, you'll support in compiling tax files, tracking filing deadlines, and resolving notices from tax agencies. If you're someone who enjoys handling a variety of tasks, collaborating across teams, and ensuring compliance and efficiency, this role might be perfect for you.

What You’ll Do:

Business Licensure

Ensure proper licensure is established for Hazel to serve students or employ people for Hazel Health Inc and managed Physician Groups. This includes but is not limited to Secretary of State registrations, Department of Revenue registrations, Department of Labor/Employment Security, Business Licenses at the State, County, City levels.
Maintain DBA filings across all entities in the respective jurisdictions that are required by law.
Ensure annual and other mandated reporting is filed to respective jurisdictions as required by law.
Ensure business licenses are renewed one time and shared with appropriate business partners.
Assist with new state/jurisdiction entry research on what is needed for employment of people or new revenue streams.

Risk Management

Support organization in annual business insurance renewals, partnering with brokers with data requests to obtain quotes. Upon renewals, ensure all our business partners have updated certificates of insurances.
Maintain complete listing of all our insurance policies and what each policy covers, reporting timelines, etc.
Review both vendor and customer contracts to ensure we can meet the insurance terms. Provide red lines as needed. Upon execution of the agreements, work with brokers to obtain certificates of insurances.
Collaborate across the organization to stay abreast of potential claims and work with the brokers to ensure claim notifications are promptly filed.
Collaborate with the People Team to ensure workers compensation claims are filed. As the filing process changes, keep the People Team updated on those changes.
File monthly Workers Compensation reports to our insurance carrier so we can process our monthly premiums.

Tax Support

Support organization in pulling together tax files for our tax preparer. Interface with the tax preparers to ensure they have all the data they need to file our returns.
Support organization in establishing tax accounts and tracking of filing deadlines. Assist in maintaining portal log ins and providing third party authorizations as applicable.
Support Accounting in tax filings in portals as needed.
Quarterly review of Payroll State Unemployment Insurance rates and maintain the rates entered in the payroll system.
Review and resolve notices from various tax agencies. Work with payroll processors as needed to resolve items that are handled by them.

What excites us:

2+ years of overall experience in accounting; business tax support, risk/compliance management, and multi-state business licensure
Bachelor’s degree or equivalent years of experience
Passion for our mission.
Basic understanding of corporate structures, what the different federal, state and local agencies are and what they do.
Basic knowledge of different business insurance policies.
Ability to learn and adapt quickly. Aptitude to research and gather information.
Proficiency in Excel and other Microsoft Office applications.
Self-motivated team player with strong ability to interact with others, work under pressure and adhere to deadlines.
Very strong analytical and critical thinking skills with the ability to propose positive business solutions to complex problems.
Solid organizational skills with the ability to prioritize multiple tasks in a fast-paced evolving environment with focused attention to detail.
Team oriented and willingness to step in and help in areas outside your main focus.
Capability to build strong relationships and communication skills (written and verbal)
Capability to manage sensitive information.

Total compensation for this role is market competitive, with a base salary of $80,000, a 401k match, healthcare coverage, paid-time off, and a broad range of other benefits and perks. Peruse our benefits at Hazel Health Benefits.

Our Benefits:

This is an exciting position in a fast-paced organization. We offer:

A competitive compensation package
A positive, supportive, and passionate team
Generous, high-quality medical, dental and vision coverage
401K with a 100% employer match for contributions up to 4% of salary
15 days PTO and 10 paid holidays annually
Flexible Spending Account (FSA) and option for Health Spending Account (HSA) depending on medical coverage
Employer-paid short-term and long-term disability and employer-sponsored life insurance

We are committed to creating a diverse, inclusive and equitable workplace. Hazel Health values the minds, experiences and perspectives of people from all walks of life. We are proud to value diversity and be an equal opportunity employer. Qualified candidates with arrest and conviction records will be considered for employment in accordance with the Fair Hiring laws. Learn more about working with us at Hazel Health Life

Our Hiring Process:

At Hazel, we value your time and aim to run a hiring process that takes no more than 4 weeks, involving interview activities customized for each role and requisite skill set. We understand that interviewing for a new job can be a big change and the Hazel Recruitment Team is excited to guide you through this process.

We believe talent is everywhere, and so is opportunity. While we have physical offices in San Francisco and Dallas, we have embraced working remotely throughout the United States. While some roles may require proximity to our San Francisco or Dallas offices, remote roles can sit in any of the following states: AZ, CA, CO, DC, DE, FL, GA, HI, IL, ME, MD, MA, MI, MO, NE, NV, NJ, NM, NY, NC, OR, PA, SC, TN, TX, VT, VA, WA and WI. Please only apply if you live and work full-time in one of the states listed above or plan to relocate to one of these states before starting your employment with Hazel. State locations and specifics are subject to change as our hiring requirements shift.

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