The Coordinator, Publicity will handle administrative duties and assist in supporting earned media campaigns for the NBC/Peacock Scripted publicity team.

Responsibilities

• Perform administrative duties, such as calendar scheduling, booking travel and glam, drafting itineraries, processing invoices, preparing expense reports, reconciling P-cards, among others
• Prepare and manage programming/PR team calendars
• Function as administrative liaison to departmental staff, external vendors, and consultants
• Maintain/update press contact database and additional internal lists
• Prepare internal and external distributions and correspondence
• Maintain/update our press site, Media Village
• Support Communications team on series campaigns
• Assist with talent relations needs including booking travel, booking hair/make-up, drafting itineraries, internal and external gifting, among others
• Track team and series budget, maintaining alignment with finance partners
• Track press coverage and compile press coverage reports, campaign recaps and team status documents
• Maintain talent show sheets, including updating talent information along with their representatives
• Assist publicists in drafting announcements, briefing materials, and messaging documents, and corresponding with internal and external partners  
• Brainstorm media pitches, research press contacts, and stay up to date on entertainment landscape and trends
• Work and facilitate press events including premiere events, festivals, award shows etc. and available to travel and/or work evenings/weekends as needed
• Develop and maintain positive relationships with talent, producers, public relations agencies and representatives, agents, managers, production staff, media, and programming executives
• Maintain standards of strict confidentiality with respect to all matters and documents
• Help with the onboarding process for any new members of the Communications team