“What would you say you do here?”

Executive and Department Support

• Provide day-to-day administrative support to the Senior Vice President of Music, including high volume calendar management, meeting coordination, expense reporting, travel arrangements, and other administrative needs.

• Provide general administrative and project support to the music department as assigned.

Publishing, Royalties, and Metadata

• Work with Director of Music to coordinate music publishing and royalty administration, including cue sheets, song registrations, metadata, ownership information, and performing rights organization requirements.

• Collect and review music usage information for accuracy and completeness, and prepare song and composition registrations under the direction of music leadership.

• Gather music information and materials needed for soundtrack releases, marketing, promotional campaigns, and awards submissions.

• Identify and help resolve missing or inconsistent metadata, publishing, registration, or ownership information.

Music Personnel, Vendors, and Day to Day Administration

• Support the onboarding, contracting, and payment of composers, songwriters, musicians, vocalists, producers, studios, and other music vendors.

• Collect and submit vendor forms, invoices, approvals, and payment documentation.

• Maintain current contract, vendor, personnel, and payment trackers.

• Assist with documentation related to session payments, residuals, soundtrack conversion fees, and other applicable obligations.

Budget and Financial Administration

• Support the Director of Music in tracking project-level music spending and obtain cost reports, forecasts, and supporting financial documentation.

• Coordinate the processing of composer, songwriter, musician, studio, vendor, and union-related invoices.

Project Support

• Maintain project calendars, trackers, files, status reports, and deadline documentation.

• Work with Music Assistant to track approvals, deliverables, action items, and outstanding requirements.

• Schedule internal and external meetings, prepare materials, document decisions, and follow up on next steps.

• Communicate project updates, risks, and outstanding needs clearly and proactively while handling confidential information with discretion.