THE JOB / Event Executive, Hospitality (Payment Services Client)

EXPERIENCES / Responsible for planning and executing event and experiential marketing programs.

Do you enjoy attending exciting events and love travel and adventure?

Do you have an eye for detail, are you a creative problem-solver, and eager to join a world-class, fast-paced team?

We are seeking an Event Executive to join our dynamic global team to support a major payment services client and their Priceless Experiences travel program. The program incorporates unique sport/culinary/entertainment elements coupled with travel destinations all over the world. As an Event Executive, you will be part of a team responsible for the development and creation of pre-event planning documents, daily program operations, and will play a key role in the onsite implementation of consumer hospitality programs. In this position, you will work on multiple projects simultaneously, delivering a collection of experiences throughout the year. Additionally, this role offers an outstanding opportunity to learn event planning and client hospitality while working collaboratively and interacting with various internal divisions, client partners/vendors, and consumers.

The ideal candidate will come in with an understanding that no detail is too small and it’s all about providing a flawless delivery for our client – a task that often requires in the moment problem solving, outstanding interpersonal skills, strong time management, and the ability to effectively prioritize. This position requires travel and is best suited for those interested in working in a team environment with a diverse group of people from different countries and cultural backgrounds. 

Still with us? Cool. Because we need an all-star to join our team. You thrive in a team environment, have a passion for learning and getting better every day, crafting cool experiences, and can work at a dynamic pace, love details, and take pride in doing what it takes to get the job done.

THE WORK YOU’LL DO

• Coordinate and support the planning and execution of events including travel, vendor engagement, event hosting, tracking budget and recap decks
• Serve as program lead onsite at select events while serving as a main point of contact for vendors, guests, clients and partners
• Begin to develop subject matter expertise on client hospitality
• Contribute to the day-to-day event management as part of a larger team
• Run numerous projects simultaneously, managing smaller-scale turn-key event experiences and supporting large scale custom event experiences
• Support the account team with our daily functions, like meeting agendas/notes, storage, and  merchandise
• Support finance management, budget tracking and timely reporting
• Cultivate trusted relationships with the team and clients

THE BIGGER TEAM YOU’LL JOIN

Recognized as one of the “Best Places to Work in Sports”, Octagon is the global sports, entertainment, and experiential marketing arm of the Interpublic Group.

We take pride in being Playmakers – finding insightful, bold ways to create play in our work, our lives, and in the world. We believe in the power of play to create big ideas and unlock potential for our clients and talent.

We can put ourselves in the shoes of fans because we ARE fans – of sports, entertainment, and culture at large. This expertise allows us to continually evolve the fan experience across sports and entertainment alongside some of the biggest brands and talent in the world.

The world needs play more than ever. Are you a Playmaker?

WHO WE’RE LOOKING FOR

• A passion for hospitality, travel, sports, entertainment, and live events
• 1+ year(s) agency/event planning or project manager
• A great teammate who loves to share their opinion and solve problems but can also work independently
• An outgoing person who can help maintain relationships with clients and partners
• A diligent work ethic, with the ability to balance multiple tasks simultaneously and produce quality work, while adhering to strict timelines (ex: recap decks, budgets)
• Shown ability to work as part of a team, demonstrate initiative, and solve problems
• Have superb communication skills, both oral and written. Fluency in multiple languages is ideal.
• Proficient with Microsoft Office Suite (specifically PowerPoint, Excel and Word)
• A valid passport
• Flexibility and willingness to travel domestically and internationally, and work weekends or holidays as needed. Anticipated travel level: Moderate (20-45%)

This position pays $40,000, is overtime-eligible and comes with a comprehensive benefits package.

Octagon’s comprehensive benefit package includes:

• Unlimited PTO policy – we understand you need time for play!
• Competitive medical/dental/vision insurance plans with FSA/HSA and Dependent Care FSA options. Pet Insurance for those who need it too!
• Generous Family and Parental Leave Policy (12 weeks) with eligibility extended to all parents regardless of gender or primary/secondary caregiver status 
• Access to our parent company (IPG) Savings plan (401K program) with company match as well as an Employee Stock Purchase Plan (ESPP)
• Pretax Transportation/Commuter Benefits and Parent Travel Program
• Dedicated Mental Health resources including Headspace membership, Employee Assistance Program (CCA) and more
• Discount portal for everyday goods and services
• Employee Resource Groups and inclusive diversity programming and initiatives
• Personal Development programs 

Octagon is proud to be an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability, protected veteran status, or any other basis prohibited by law.