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Sport Alliance GmbH is hiring a

Executive Assistant (m/f/d)

Location: Hamburg

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Read by 128 job seekers.

Are you ready to make a significant impact in the FitTech industry with a dynamic and rapidly growing team? Do you value a workplace that appreciates your opinions and ideas? If you would like to make a valuable contribution to the growth of our company with your talent and organisational skills, then Sport Alliance is the right place for you. Join us in transforming the fitness industry.

Your position in our team
  • As the Executive Assistant to the CEO and CFO of Sport Alliance, you will play a critical role in supporting the CEO and CFO in all aspects of the day-to-day operations. You will be responsible for managing administrative tasks, coordinating schedules, and facilitating communication within the organization and with external vendors and partners.
  • Calendar Management: Efficiently manage the CEO's and CFO's calendar, scheduling meetings, appointments, and events, ensuring optimal use of time and prioritization of tasks.
  • Communication: Serve as the primary point of contact for internal and external communications on behalf of the CEO, including screening and responding to emails, phone calls, and other correspondence.
  • Meeting Coordination: Coordinate and prepare materials for meetings, including agendas, presentations, and reports. Attend meetings as needed, take minutes, and follow up on action items.
  • Travel Arrangements: Organise and prepare business trips and accommodations, ensuring smooth travel experiences for the CEO.
  • Document Management: Maintain and organize important documents, files, and records, both physical and electronic, ensuring confidentiality and easy access when needed.
  • Project Support: Provide administrative support for special projects and initiatives led by the CEO, including research, data analysis, and coordination with other departments.
  • Relationship Management: Cultivate and maintain positive relationships with key stakeholders, including clients, employees, vendors, and partners, on behalf of the CEO.
  • Office Management: Oversee the CEO's office operations, including ordering supplies, managing expenses, and coordinating with Office Management team as needed.

    • Your profile
  • At least 5 years of experience in an Executive Assistant or equivalent role, supporting C-suite, VP or Director level staff.
  • You have an university degree or a comparable apprenticeship in business administration or a related field.
  • You combine your strong organisational skills with a proactive and solution-oriented working style.
  • Thanks to your structured way of working, you maintain an overview and prioritise accurately, even when dealing with numerous urgent issues.
  • You are self-confident and don't lose your positive attitude even in stressful situations.
  • You thrive in a dynamic work environment where plans and priorities can change frequently. You have the ability to adapt quickly and effectively to changing situations or requirements.
  • You have a friendly and approachable personality which contributes to a positive and collaborative working environment.
  • Discretion and confidentiality are not just empty phrases for you, but part of your work ethic.
  • You have strong written and verbal communication skills in English and German to coordinate with various internal and external stakeholders.

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    Estimated Salary Range

    Our AI-powered salary intelligence estimates this position's salary to be between $45,000 - $60,000. The actual salary may vary based on factors such as experience, location, and market trends.

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