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Project Employee, Corporate Services & Event Operations Support

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New York
Posted 3 days ago
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Job Description

WORK OPTION: The NBA currently provides eligible employees the option of working remotely one day per week.


Position Summary

The NBA's Corporate Services team is looking for a proactive and highly organized Project Coordinator to support our meetings, productions, and internal events. This role is perfect for someone who thrives in a fast-paced environment, has excellent coordination skills, and brings a sharp eye for budgeting and actualization.You’ll work closely with senior leadership to ensure flawless execution of projects—from tracking costs and managing timelines to collaborating with vendors and legal teams.


Major Responsibilities

Budgeting & Actualization


Manage and track project budgets from start to finish

Actualize costs and ensure timely payment of all vendors

Handle contract execution, insurance (COIs), and legal paperwork

Reconcile expenses and close out jobs with accurate reporting



Project & Event Coordination


Schedule meetings, coordinate travel, and book accommodations

Organize and ship supplies, equipment, and merchandise

Prepare crew lists, scripts, rundowns, and production documents

Maintain production calendars and final documentation archives



Event & Shoot Support


Support event execution and quality-control AV setups

Attend site visits, vendor meetings, and pre-production walkthroughs

Complete shoot paperwork and coordinate with Facilities and Legal

Assist with staffing, logistics, and on-site coordination



Process & Performance Improvement


Schedule and run post-project recap meetings

Maintain organized files and improve standard operating procedures

Research new vendors and streamline internal workflows

Submit and track all invoices and expenses



Required Education/Professional Experience


Bachelor’s degree in Film, Communications, Marketing, Event Management, or related field (preferred)

2+ years of experience in project coordination, production support, or event logistics


Required Skills/Knowledge Attributes


Familiarity with production/event workflows and cross-functional teamwork

You’re a natural project manager—detail-oriented, efficient, and collaborative

Strong budgeting and cost-tracking skills

The ability to juggle multiple deadlines and priorities

A flexible, team-first attitude with a proactive mindset

Excellent communication and organizational skills

Proficiency in Excel, Word, Google Docs, and budgeting tools






Salary Range: $32.50/hour


Job Posting Title: Project




We Consider Applicants For All Positions On The Basis Of Merit, Qualifications And Business Needs, And Without Regard To Race, Color, National Origin, Religion, Sex, Gender Identity, Age, Disability, Alienage Or Citizenship Status, Ancestry, Marital Status, Creed, Genetic Predisposition Or Carrier Status, Sexual Orientation, Veteran Status, Familial Status, Status As A Victim Of Domestic Violence Or Any Other Status Or Characteristic Protected By Applicable Federal, State, Or Local Law.




The NBA is committed to providing a safe and healthy workplace.  To safeguard our employees and their families, our visitors, and the broader community from COVID-19, and in consideration of recommendations from health authorities and the NBA’s own advisors, any individual working onsite in our New York and New Jersey offices must be fully vaccinated against COVID-19. The NBA will discuss accommodations for individuals who cannot be vaccinated due to a medical reason or sincerely held religious belief, practice, or observance.

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Salary Information

Salary: $115,000 - $140,000

🤖 This salary estimate is calculated by AI based on the job title, location, company, and market data. Use this as a guide for salary expectations or negotiations. The actual salary may vary based on your experience, qualifications, and company policies.

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