Senior Executive Assistant to CEO at Kintsugi

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Remote

About Kintsugi

Kintsugi is on a mission to scale access to mental healthcare for all. We are developing novel voice biomarker software to detect signs of depression and anxiety from short clips of free form speech. Awarded multiple distinctions for AI technology and recently named one of Forbes’ Top 50 AI companies to watch in 2022 and Fierce 15 in 2023, Kintsugi helps to close mental health care gaps across risk-bearing health systems, ultimately saving time and lives.

At Kintsugi, we believe that mental health is just as important as physical health. We exist to ensure that everyone who needs mental healthcare has access to the right care at the right time.

About the Team

We're a female-founded organization, united and driven by our shared passion to revolutionize access to mental healthcare. Our mission is ambitious, and each member of our team wears multiple hats and plays a pivotal role. As an early-stage, Series A startup, we offer exciting growth opportunities and the chance to make a real impact. Join us to embark on a rewarding journey, learning and growing alongside our dedicated team of trailblazers.

The Role

As the Senior Executive Assistant to the CEO of Kintsugi, you are at the nexus of our organization's operations. Your primary goal is ensuring a seamless operation and minimal distractions for the office of the CEO, allowing for optimal decision-making and leadership effectiveness. This is a pivotal opportunity to support our leadership in advancing Kintsugi's overarching vision and mission.

Kintsugi offers a holistic total rewards package designed to support our employees in all aspects of their life inside and outside of work. The expected base salary for this position will range from $125,000 - $160,000 in addition to equity. Actual compensation may vary from posted base salary depending on your confirmed job-related skills and experience.

At the moment, we are unable to provide visa sponsorship for this role.

Responsibilities

Oversee and lead key project initiatives, ensuring efficient execution, timely completion, and alignment with organizational objectives. This involves coordinating with various departments, liaising with stakeholders, and engaging external partners.
Efficiently manage and optimize the CEO's calendar, focusing on effective time management. This includes grouping similar meetings, carving out time for undisturbed work, and accommodating early meetings as needed.
Handle a high volume of email communications and scheduling, discerning priority issues requiring the CEO's attention and effectively delegating other matters, ensuring their resolution.
Ensure all necessary materials and information, including attendee bios and slide presentations, are organized and available for both internal and external meetings, allowing the CEO and leadership team to be well-informed ahead of engagements.
Regularly review and assess the CEO's weekly schedule, ensuring it aligns with high-priority tasks and key company milestones.
Coordinate and provide marketing materials for ad hoc customer requests and support related sales and marketing needs.

Qualifications

3+ years of experience supporting a CEO as an Executive Assistant
Exceptional organizational skills and meticulous attention to detail.
Strong communication abilities, both written and verbal, suitable for liaising with high-level stakeholders both internally and externally.
Proven experience in project management, preferably in a fast-paced, dynamic environment.
Ability to handle a high volume of communications and requests with tact and efficiency.
A deep commitment to reflecting and promoting Kintsugi's organizational values and competence in every engagement.

Key Competencies, Skills, or Abilities

Positive attitude, goodwill.
Excellent warm and professional communication both verbal and written. Given this is an executive-facing role, this may be a second or third impression for some executives reaching out.
Detail-oriented and organized. Due to the high volume of emails and customer requests, the team wants to impress competence, timeliness, and care to internal and external stakeholders.

Benefits

Competitive Salary
100% Remote Work (Optional Onsite in San Francisco, CA)
Unlimited PTO
Comprehensive Health Benefits (80% coverage of Medical, HSA/FSA, Dental & Vision)
401(K)
12 months of company-paid therapy via Talkspace
Monthly Wellness Stipend
Education Stipend
Office Setup Stipend
Annual Off-sites
16 Paid Holidays
Summer Fridays (Friday Afternoons Off)
Paid Parental Leave

WARNING.

We have recently been made aware of online solicitations falsely using the Kintsugi name and trademarks that are pretending to hire potential applicants. This includes fake job descriptions and impersonation of our Recruitment team's profiles.

Please only respond to messages received from the kintsugihealth.com domain. All legitimate career opportunities are posted on this page. If you’d like to flag any suspicious activity, please forward it to support@kintsugihealth.com.

Further, if you have provided personally identifiable information (such as social security number, bank numbers or credit card information) to an unauthorized party, please contact one of the following agencies to report this disclosure and receive guidance on any further actions you should take to protect your identity:

FTC toll free hotline: 877-FTC-HELP (877-382-4357)
FTC online complaint form (http://www.ftc.gov/)
Internet Fraud Complaint Center (http://www.ic3.gov/)
Non-emergency number for your local police department.

Kintsugi on Diversity

Kintsugi Mindful Wellness, Inc. is an equal opportunity employer, and we value diversity in all its forms. We do not discriminate on the basis of race, religion, color, national origin, gender identity, sex, sexual orientation, gender identity, age, marital status, genetic information, veteran or disability status.

We are committed to recruit, hire, and develop an exceptional team of individuals aligned by a common vision of the future of computing. We recognize that our team is strongest when we respect and embrace differences while cultivating a culture of inclusion across race, gender, age, religion, identity, orientation, beliefs, and life experiences that make us unique. Our diversity is what drives our greatest achievements.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

E-Verify Federal Program

Kintsugi is participating in the federal government’s E-Verify program, which confirms employment authorization of all newly hired employees and most existing employees through an electronic database maintained by the Social Security Administration and Department of Homeland Security. For new hires, the E-Verify process is completed in conjunction with the Form I-9 Employment Eligibility Verification on the first day of work. E-Verify is not used as a tool to pre-screen candidates. For up-to-date information on E-Verify, go to www.uscis.gov and click on 'E-Verify' located near the bottom of the page.

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