F1 are looking for a Senior Race Travel Co-Ordinator to join their internal travel team. This role will be responsible for cost effective provision and administration of travel and accommodation services to support the team’s corporate and competitive objectives.

Main Duties and Responsibilities

Assist in the management of events (race events & tests) including:

• Production and publication of the travel itinerary (including preparation of the itinerary document and Travel packs with E-Tickets).
• Completion of the flight manifest including input of passenger details and submission to airlines.
• Completion of the rooming list including submission of the list to hotels.
• Booking of all ground transfers both in the UK and overseas.
• Work with Daimler AG to organise the allocation and use of Daimler supplied vehicle.
• Organise the completion and submission of the subsistence allowances for team members.
• Check, reconcile and complete the administrative process for all invoices. Identify and make arrangements for the recharge of any costs.
• Ensure all travelling personnel have appropriate and up to date documentation including:
  • Work with the Travel Administrator for the completion and submission of all VISA applications to meet the requirements of each country visited.
  • Ensure that nominated drivers have current international driving licences.

• Operate within the Company’s policies, in particular:
• Ensure that all travel is organised in line with the Travel Policy.
• Ensure that all travel bookings are made in accordance with the Procurement Policy.
• When procuring travel related services (flights, hotels, etc) ensure that the best procurement practice is followed to ensure that the best commercial terms and rates are achieved.

About You

• Proven extensive experience in travel or hotel industry.
• Good administrative skills with a working knowledge of Word and Excel.
• Excellent organisation skills.
• Excellent negotiation skills.
• Strong customer focus and attention to detail.
• Ability to work on own initiative and as part of a team.
• Ability to solve problems.
• High level of integrity and ability to maintain confidentiality.
• Understanding of different cultures in different countries.

Division: