The Senior Administrative Assistant will provide high-level administrative and operational support to multiple senior leaders. This position requires strong organizational skills, discretion, and the ability to manage competing priorities in a fast-paced, executive-facing environment. The individual will act as a key partner to leadership, enabling efficient decision-making, communication, and execution across teams.

Responsibilities

• Executive Support 
  • Manage highly complex executive calendars, including prioritization of  Keystone and Elevate program meetings such as SteerCo, design sessions, testing governance, and cutover planning.
  • Coordinate meetings, agendas, materials, team out-of-office tracking, and follow-ups.
  • Orchestrate leadership cadence (weekly leadership reviews, program checkpoints, stakeholder syncs)
  • Anticipate scheduling conflicts and proactively optimize leaders’ time against strategic priorities, including travel calendars across time zones and senior leader visits to California.
• Program Coordination 
  • Coordinate logistics and materials for key program forums (SteerCo, SIT/UAT readouts, cutover war rooms)
  • Track action items, decisions, dependencies, and deliverables across Finance, SAP, Workforce, Workplace, and Source-to-Pay workstreams.
  • Support preparation of executive-ready materials (PowerPoint, briefing packs, talking points)
• Executive Readiness & Governance 
  • Prepare briefing materials ahead of key meetings (SteerCos, SVP reviews)
  • Ensure leadership is prepared with context, risks, and decisions needed
  • Support governance discipline (agenda setting, notes, follow-ups)
• Meeting & Event Management
  • Organize leadership meetings (e.g., staff meetings, SteerCos, leadership reviews)
  • Coordinate logistics for offsites, town halls, and executive events
• Operational Support
  • Support Concur travel planning needs, including domestic and international travel, expense reporting, approvals, and related procurement processes.
  • Maintain organizational tools, trackers, and documentation
  • Support onboarding logistics (workspace setup, equipment coordination, supply readiness)
  • Maintain and manage the contracts and SOW repository, ensuring all documents are current, accurate, and properly stored
  • Track contract lifecycle activities, including intake, approvals, execution, renewals, and terminations
  • Manage office mail, deliveries, and supplies of inventory, including ordering, stocking, and distribution to ensure continuous availability.
  • Provide general administrative support as needed to ensure smooth daily operations.
• Confidentiality & Discretion
  • Handle sensitive and confidential information with professionalism
  • Support leadership in personnel, financial, and strategic matters
  • Exercise sound judgment in handling executive-level decisions and discussions