The Associate Producer plays a key supporting role within NBCUniversal’s Marketing Shoot Production team, assisting in the execution of promotional content across broadcast, streaming, digital, and social platforms. Working alongside a Lead Producer, this position helps manage logistics, vendor coordination, and production workflows from prep through wrap, ensuring campaigns are delivered on time and on budget. The ideal candidate is a proactive communicator with hands-on familiarity with production sets, third-party production vendors, and the general workflow of promo, photo, and marketing shoots. This role requires a strong attention to detail, organizational skill, and the ability to balance multiple priorities in a fast-paced environment.

Responsibilities

• Support the Lead Producer on all assigned promo and photo shoots, including pre-production logistics, scheduling, and day-of coordination.
• Collaborate with third-party production vendors on shoot planning and production logistics.
• Produce behind-the-scenes (BTS) and embed shoots as required.
• Prepare and distribute materials for pre-production meetings, wrap emails, post-production calls, and project documentation.
• Maintain production calendars, track milestones, and communicate updates to internal teams and stakeholders.
• Collaborate across departments to gather creative assets and assemble comprehensive talent packets for distribution and routing.
• Manage file organization and delivery through Dropbox and SharePoint, including legal agreements, vendor paperwork, and production assets.
• Track and process vendor invoices, update finance documentation, and maintain accurate budget records across SharePoint, Airtable, and other internal systems.
• Monitor and manage shoot communications across Slack channels and email threads, flagging key information or issues for the Lead Producer.