“What would you say you do here?”

• Schedule meetings and appointments for the VP and their direct reports.

• Manage multiple calendars for internal leaders and effectively coordinate with external studio partners.

• P1 Incident Studio Communications: Collaborate with the incident management team and technology leadership to craft and communicate operational impact studio wide.

• Schedule interviews for recruitment and hiring managers; inclusive of phone screens, virtual and in person.

• Coordinate and book travel, including flight reservations, hotel accommodations, and vehicle rental.

• Manage and submit department expense reports in a timely manner.

• Maintain meeting agendas and take detailed notes for department and project meetings.

• Organize departmental events and assist with broader technology events including but not limited to: calendar holds, securing event space, reserving tables, ordering and picking up beverages and food.

• Process weekly status reports, including distribution and archiving reports.

• Coordinate department visitors per company policy; initiating drive on requests and escorting visitors.

• General office duties, such as maintaining and tracking office supplies that may be needed.

• Work as part of a team; backing up and covering for other administrative assistants when they are out of the office or need assistance.

• Special projects as needed.