The Film Music team is seeking an Executive Assistant to support the President of Music and Publishing. This position operates in a fast-paced, high-demand environment and plays a key role in ensuring day-to-day operations run smoothly. The ideal candidate will be highly organized, proactive, and passionate about both music and film.

Essential Responsibilities:

• Heavy phone management, rolling calls, provide notes for calls as requested, and maintaining President’s phone sheet.
• Assist with scheduling meetings for a complex calendar, issuing invites, making reservations, and keeping the President on schedule each day.
• Compile and submit expense reports and oversee all expense submissions for the department.
• Prep for large department staff meetings, and arrivals for VIP guests, generating parking passes, preparing materials, agendas, handouts, and occasional catering for meetings.
• Responsible for booking travel and generating itineraries for the President’s business-related travel.
• Assist with the department’s facility needs and issues ensuring they are completed in a timely manner.
• Organizing and arranging international and domestic shipping for department packages.
• Help with the planning and execution of department events.