F1 is looking for a PA to join our Marketing team supporting the Director of Marketing and wider team.

Main Duties and Responsibilities

• Organise and schedule meetings, and take minutes during meetings
• Prepare meeting agendas and perform research as required in advance of meetings
• Day to day administration
• Effective email management, managing a complex diary and inbox
• Collation and preparation of presentations and proposals using Word, Excel, and PowerPoint
• Communicate with Division managers and departments 
• Maintain electronic filing system, ensuring processes and software are up to date and in working order
• Manage projects and follow-up with team members where required
• Maintain a strong working relationships with key stakeholders and departments, including IT, Finance & HR
• Liaise with other staff members on behalf of Director
• Prepare and assist in the delivery of weekly/monthly reporting, as required.
• Expense claims & credit card management
• Book business travel arrangements and assist in relevant processes, such as visa requirements and documentation
• Maintain strict confidentiality, discretion, and loyalty
• Work effectively under pressure and meet deadlines
• Have exceptional interpersonal and communication skills, with an ability to engage effectively with stakeholders at all levels in a professional manner.
• Be able to balance speed and quality depending on the task
• Be able to multi-task, manage competing priorities and pre-empt requirements

About You

• High level of accuracy and attention to detail
• Previous Personal Assistant experience at director and executive level
• Excellent written and verbal English language skills
• Advanced MS Office skills
• Ability to work under time constraints and pressure
• Ability to work unsupervised and to efficiently manage and prioritise your own workload whilst maintaining deadlines
• Professional and friendly demeanor
• High level of integrity and ability to maintain confidentiality
• A positive, can-do attitude with the ability to take ownership and responsibility, with an enterprising work ethic

Division:

Commercial