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THE AGENCY
Creative Artists Agency (CAA) is the world’s leading full-service entertainment, media, and sports agency. We represent many of the most successful professionals working in publishing, television, film, music, theatre, video games, sports, and digital content. We also provide a range of strategic and marketing consulting services to corporate clients.
OVERVIEW
CAA, which acquired ICM Partners in 2022, has expanded its operation in London, bringing the agency’s publishing business in-house. A fast-paced and growing department selling rights to the CAA list across all languages, territories, and formats to establish and develop literary careers worldwide; we work with internationally acclaimed and bestselling authors across fiction and non-fiction.
We are looking for a new detail-oriented and efficient Publishing Assistant to join our team, primarily to support two of our Agents. This Assistant will work on a client list comprised of UK- and internationally based authors, including names like Margaret Atwood, Eliza Clark, Oliver Bullough and Caleb Femi as well as many other bestselling and prize-winning writers of fiction, non-fiction, children’s and YA books.
Responsibilities to include, but are not limited to:
Administration
Processing post, author copies and book orders
Tracking invoices and payments
Drafting and track contracts throughout entire process of a deal in conjunction with the Agent and Contracts Manager
Sending material to authors for approval
Reading and comment on authors’ new material and submissions, and manage incoming submissions
Providing administrative support to the Agents, including diary management, booking travel, scheduling meetings, expenses, interviews etc
Helping to collate guides for book fairs and handle all administration around the fairs including scheduling, creating guides and organising passes
Handling post, author copies and book orders
Systems management
Logging all Agent’s deals on the relevant databases within a timely manner
Keeping relevant databases updated
Communications
Acting as the primary point of contact for Agent/s, and facilitate and respond to communications and enquires (via email and phone) both internally and externally e.g., with authors, clients, colleagues
Handling enquires about rights sales, publicity and finance
Liaising with the Agents on submission lists and prepare marketing materials, and day-to-day author business
Requesting, creating and sending publication roundups when necessary
Responding to clients, industry colleagues and internal departments in a timely manner
Preparing newsletters, and write website and marketing copy
Supporting with the creation of submission letters to publishers and creating publication round-ups
Working closely with colleagues in the Translation and Book-to-Screen departments
QUALIFICATIONS/REQUIREMENTS
Relevant experience in a similar role within an agency, publishing house or within the industry (desirable)
A passion for books and reading, with a keen interest to develop a career in the publishing industry
Ability to identify trends within the publishing industry and associated industries e.g. media such as podcasts, film, TV, and visual arts
Excellent written and verbal communication skills
Excellent attention to detail
Impeccable organisational skills with the ability to multi-task
Ability to effectively prioritise and work to deadlines
Ability to remain composed under pressure within a fast-paced environment
Ability to work off own initiative
Strong problem-solving and entrepreneurial skills
Client focused and service orientated with strong interpersonal skills
Experience building successful relationships with clients and internal and external colleagues
A team player that contributes fully to the team effort and plays an integral part in the smooth running of the team
Proficient in Microsoft Office suite, including Microsoft Word, PowerPoint, and Excel
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