About Numan
Founded in 2018, we’ve already grown to be a 200+ team distributed across the globe, united by a singular mission: empowering people to take control of their health.
Numan is transforming health: we’ve built a cutting-edge platform that integrates diagnostics, medication, supplements, digital programmes, and doctor consultations. Giving people the tools they need to maximise life.
To deliver on our transformative mission, we are guided by our 5 company values:
• Patients first.
• Learn Fast.
• Own the quality.
• Succeed together.
• Care deeply.
Backed by top-tier investors, Numan is already having a positive impact on hundreds of thousands of patients here in the UK, and we want you to help us deliver this mission!
About the Role
We’re looking for an exceptional individual to act as an extension of the CEO - someone who combines the sharpness and strategic leverage of a Chief of Staff with the organisational excellence of an Executive Assistant, and the ingenuity of an AI-powered productivity hacker.
Your mission is simple: 10x the CEO’s impact. That means anticipating needs, streamlining decisions, eliminating friction, and using technology and AI to make the CEO (and the leadership team around them) hyper-productive.
This is not a traditional EA or Chief of Staff role. It’s for someone who thrives on solving problems before they arise, who loves building systems and automations, and who can flex between strategic, operational, and highly tactical work without missing a beat.
You’ll be:
An Executive Partner to the CEO
· Acting as the CEO’s right hand: prioritising, filtering, and structuring decisions.
· Managing the CEO’s time ruthlessly: scheduling, prepping, and debriefing to ensure focus on the highest-leverage activities.
· Owning follow-through: ensuring commitments made in meetings turn into tracked actions and outcomes.
A Productivity & AI Enabler
· Leveraging AI tools (e.g., Notion AI, Gamma, Otter/Fireflies, Zapier, Superhuman, ChatGPT, etc.) to automate workflows, transcribe meetings, summarise and structure actions, and manage information flow.
· Building and maintaining integrated productivity systems across email, Slack, Notion, and calendars.
· Generating first drafts of presentations, memos, and documents from CEO input; polishing into final form.
An Operator of Excellence
· Running a lightweight Chief of Staff function: supporting leadership alignment, prepping for board/investor meetings, and ensuring the CEO is always “one step ahead.”
· Coordinating across functions to unblock bottlenecks and accelerate decisions.
· Managing confidential matters with discretion and judgement.
An Executive Assistant / PA
· Managing logistics: travel, scheduling, event prep, and personal/professional calendar coordination.
· Handling correspondence and communication flows with polish and speed.
We’re looking for someone who has:
· A smart generalist mindset and extreme ownership, enabling you to switch contexts seamlessly from writing board memos to booking flights without ego.
· Strong technical curiosity and automation savviness, with knowledge (or eagerness to learn) about setting up and integrating productivity stacks with AI, APIs, and automations.
· Excellent writing and communication skills, capable of capturing the CEO’s voice and drafting concise, impactful documents.
· Operational excellence - detail-oriented, structured, and able to manage competing priorities efficiently.
· Discretion and trustworthiness - comfortable handling highly confidential personal and professional information.
· High energy and work ethic - willing to go above and beyond; thriving in high-performance environments.
It’s a bonus if you have:
· Previous experience in a Chief of Staff, Strategy, Consulting, Product, or high-level EA role.
· Fluency in the productivity/AI ecosystem (Notion, Zapier, Slack integrations, ChatGPT, etc.).
· A background in a startup/scale-up or other fast-paced environment.
· Deep curiosity and resourcefulness — able to figure out anything quickly.
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Our benefits include...
📈 - Share options.
🏖 - 25 days holiday, plus bank holidays (increasing to 30 the longer you stay with Numan).
🧸 - Enhanced maternity and parental leave.
💼 - Employee assistance programme (access to therapy, financial planning and discounts).
⚖️ - Generous pension (includes both employee and employer contributions).
💻 - Flexible working options, including a dog-friendly office in Farringdon.
📚 - Personal training and development budget via Learnerbly.
👟 - Wellhub membership, giving you access to over 2,000 locations in the UK.
☕️ - Free office snacks including breakfast items, soft drinks, tea and coffee.
🚲 - Cycle to work scheme.
🚆 - Season ticket loan.
% - Discount on Numan products for your friends and family.
🤲 - Paid volunteering days.
📅 - An additional 2 weeks off once you reach your 5th anniversary with Numan.
Diversity at Numan
At Numan, people are at the heart of who we are. We recognise and value the unique perspectives and experiences that individuals from all backgrounds bring.
We promote innovation and creativity, enabling us to tackle things from various viewpoints and are committed to equal opportunities and continuously strive to create a workplace where everyone feels respected, heard, and valued.
Embracing diversity isn't just our goal; it's our strength, driving us towards a more inclusive future.
